About Us
Diligent is the global leader in modern governance, providing SaaS solutions across governance, risk, compliance, audit and ESG. Empowering more than 1 million users and 700,000 board members and leaders with a holistic view of their organization’s GRC practices so they can make better decisions, faster. No matter the challenge.
At Diligent, you are an agent of positive change. You are joining a team of passionate, smart, creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place. Be a part of a global community on a mission to make a real impact.
Learn more at diligent.com.
Position Overview
Diligent is looking for a bright, energetic and communicative Executive Assistant to support and work closely with the Diligent executive team and manage operations within our New York City office. This role will provide effective and efficient support and partnership to our executive leaders through schedule and calendar management, organizing team meetings and events, and helping to build and support the community in our New York City office.
This position offers an exciting opportunity to work closely with and learn from our C-suite leaders within Diligent, a company that is currently undergoing a hugely exciting period of transformational change and growth on a global scale.
The successful candidate will be highly organized, resourceful and a confident collaborator. This role requires a self-starter with a proactive mindset who takes ownership of tasks and executes reliably and efficiently. This is a critically important position that will help our team to lead Diligent to the next level of achievement and growth.
Key Responsibilities:
- Coordination of travel arrangements for domestic and international travel.
- Coordination of venue bookings and reservations for meetings and individual or office events.
- Proactive management of C-suite calendars, across multiple time zones, and ensuring facilitation of executive meetings with other C-Suite executives and employees.
- Management of expense reimbursements and reporting.
- Making decisions on venues, formats and catering of company events.
- Helping out with projects, research initiatives and logistics planning.
- Management of ad hoc logistical and operational projects assigned by Executives.
- Help build and support local office community.
- Order office supplies, snacks, and catering as directed by office leadership.
- Maintain an orderly, operational and clean kitchen facility that is stocked and well organized.
- Manage and distribute incoming packages and mail as appropriate.
- Serve as the main point of contact for office building management and main point of contact for office building health and safety requirements.
- Coordinate with facilities with miscellaneous office-related projects to provide the Diligent in-office experience to all employees based and travelling to New York City.
Qualifications
- This position is required to be in the office 5 days per week during normal business hours
- Must have 5 years of experience supporting senior executives in similar roles or equivalent experience.
- Able to navigate travel ticketing and booking platforms.
- Excellent written and verbal communication skills.
- Highly organized and with an ability to solve scheduling and organizational problems.
- High level of integrity and discretion in managing confidential or sensitive information.
- Strong interpersonal skills, including a positive outlook and demeanor but with confidence to communicate with execs and other EAs to find solutions to problems
- Comfortable using Microsoft Office Outlook, OneNote, Word, Excel and PowerPoint.
FLSA Status: Non Exempt
What Diligent Offers You
- Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
- We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
- We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
- Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.
Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.
Headquartered in New York, Diligent has offices in Washington D.C., Baltimore, London, Galway, Budapest, Vancouver, Bengaluru, Munich, and Sydney.
We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and Know Your Rights. We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at recruitment@diligent.com.
To all recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes.
