About the Opportunity

The mission of our schools is to ensure that our scholars receive the most rigorous education. Core to achieving this mission is smooth operations that support all stakeholders’ ability to educate our scholars. Reporting to the Operations Manager, the Administrative Manager will ensure systematic, proactive, and efficient management of enrollment and registration, student information, attendance, family retention and school based operations while cultivating relationships with scholars, families, staff, and external stakeholders.

Who You Are

An education equity advocate with an unwavering commitment to the Democracy Prep mission of college success and authentic civic engagement for our scholars.
An intentional project manager who leads the charge on anticipating the need for designing, and reflecting upon systems in support of smooth school operations.
A clear and proactive communicator with the ability to work and collaborate with diverse stakeholders while inspiring action and creating impactful relationships in service of scholar achievement.
A data-driven specialist who is comfortable manipulating, organizing and analyzing quantitative and qualitative information in spreadsheets and student information systems.
A team player with a strong ability to adapt to moving projects and deadlines.

What You’ll Do

Lead the enrollment process that includes, but is not limited to, management of the enrollment waitlist, digital and traditional communication with applicants, and student file maintenance to ensure the school meets enrollment goals.
Serve as a visible support of school culture, supporting behavior management, developing relationships, and engaging positively with all scholars.
Collaborate with operations teammates to process and welcome newly enrolled students and their families, through the effective planning of events.
Prepare and analyze data reports for the operations leader in order to identify cultural, academic, and enrollment trends schoolwide.
Collect, track, and maintain complete and accurate student registration documentation for new, returning, and withdrawing students in hard copy and digital formats.
Manage a school-wide family communications plan supportive of the native languages of all families, analyzing engagement data and using that data to determine timing and best methods of communication to families.
Communicate regularly with families regarding documentation submission, student biographical information, and related services.
Meticulously maintain and manage internal and external student information databases and spreadsheets with relevant academic, biographical, and family contact information.
Create a positive and welcoming environment and experience that all our families and guests deserve by ensuring reception and school entrance spaces are clean, welcoming, and informative.
Train staff in their usage of student information systems, ensuring consistent and accurate student data records.
Monitor student health records submissions and immunization compliance, and collaborate with relevant stakeholders such as nurses, food service teammates, social workers, and teachers to holistically support a healthy learning environment for all students.
Monitor and analyze student attendance data, and work with teachers, social workers, school leaders, the operations team, and external community partners to coordinate family-supportive truancy-prevention interventions.
Manage and coordinate student transportation services by collaborating with relevant stakeholders such as families, teachers, social workers and operations teammates
Thoughtfully manage the supportive and appropriate dissemination of sensitive and federally regulated student information with teammates, family members, and stakeholders.
Serve as a first-responder for basic technology issues for staff and scholars and coordinate findings with an external technology support organization.
Support all exam administration including, but not limited to, state testing and internal school assessments.

Compensation and Benefits

Salary is $64,400-$74,100, commensurate with experience. Democracy Prep employees are provided with a benefits package that includes medical, vision, and dental insurance, 403B matching, and parental leave.

Democracy Prep is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Our mission is to educate responsible citizen-scholars who will change the world. We strongly believe that by building a DREAM team that represents numerous perspectives, backgrounds, and areas of expertise, we can achieve this goal together. This is a value we highly support and strongly encourage candidates of all backgrounds to apply.

Apply for this Job

* Required

First Name *

Last Name *

Email *

Phone

Resume/CV *

Dropbox Google Drive

(File types: pdf, doc, docx, txt, rtf)

Preferred first name

Preferred Pronoun(s)

In order to confirm your background check with the State of New York, we need your social security number. Please include your social security number below.

How did you hear about this job? Please select: *

If you indicated personal connection, professional connection, or other, please provide the name or source below.

Are you a current member or alumnus of any of the following programs?

Have you completed a 4-year bachelor's degree from an accredited college or university? *

What was your cumulative undergraduate GPA? *

What was your cumulative graduate GPA?

Do you hold any professional teaching certifications? *

If yes, please list certification area, grade level, state, and expiration date.

How many years of full-time teaching experience do you have? *

Are you authorized to work in the United States? *

If you answered "no" to the question above, please provide an explanation below:

Please note that these positions are available exclusively to permanent residents of the United States. Continued residency within the US is necessary for employment with us. Will you now or in the future require sponsorship for employment visa status (e.g., H-1B or J-1 visa status) or Green Card sponsorship in order to work for Democracy Prep Public Schools? *

If you answered "Yes" to the question above, please provide an explanation below.

Consistent with applicable law, Democracy Prep employees are subject to criminal background checks. To the best of your knowledge, do you have a pending criminal charge or a criminal conviction in any jurisdiction? *

If you answered "Yes" to the question above regarding criminal history, please provide each of the following: (1) a brief summary of the conduct that led to the criminal conviction(s) and/or pending criminal charge(s), (2) the current status of the criminal conviction(s) and/or pending criminal charge(s), and (3) any other relevant information, including an explanation of how Democracy Prep can feel confident that such conduct will not be repeated and will not affect your work with Democracy Prep. Please note that one or more pending criminal charges and/or criminal convictions will not necessarily bar you from working for Democracy Prep. However, we prefer to know about such issues in advance of your background check.

I certify that all the information I have provided in order to apply for and secure work with this employer is true, complete, and correct. I expressly authorize, without reservation, the employer its representatives, employees or agents to contact and obtain information from all references (personal and professional), employers, public agencies, licensing authorities and education institutions and to otherwise verify the accuracy of all information provided by me in this application, resume or job interview. I also understand that if I am hired, I will be required to provide proof of identity and legal authorization to work in the United States and that federal immigration laws require me to complete an I-9 Form in this regard. The information that I am providing here in the application and in the hiring process, including but not limited to information from the phone screen, demo lesson, and interview, will be used for research purposes to improve DPPS’s selection methods. I understand that all personally identifiable information will be kept confidential and will not be shared with non-research partners. Notice to applicants: An applicant who willfully provides false information or fails to disclose the information required is subject to criminal prosecution, as well as a civil penalty of up to five hundred dollars and may face discipline up to and including termination or denial of employment. *

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Democracy Prep Public Schools’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Gender

Are you Hispanic/Latino?

Please identify your race

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran Status

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Disability Status

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Enter the verification code sent to to confirm you are not a robot, then submit your application.

Security Code *

This application was flagged as potential bot traffic. To resubmit your application, turn off any VPNs, clear the browser's cache and cookies, or try another browser. If you still can't submit it, contact our support team through the help center.