Our Mission
At DeepScribe, everything we do is focused on our mission: to bring the joy of care back to Medicine. Our goal is to empower physicians with the tools they need to improve both efficiency and efficacy, and to improve patient outcomes by increasing the trust and understanding they have with their physician. Our first product, an AI medical scribe, mimics near-human level intelligence by parsing through medical conversations and creating detailed visit summaries for physicians. With this ambient scribe technology, we have been able to save physicians up to 3 hours a day. 
 
What you’ll do
Are you interested in entrepreneurship and want to get first-hand startup experience? At DeepScribe, we are looking for an Executive Assistant to perform a variety of administrative tasks and support the Founders/C Suite. Your primary role will be to work closely with and scale the executive team, which includes managing calendars, taking relevant calls, leading internal meetings, solving logistical challenges, and preparing reporting.
 
To thrive, you should be well-organized, have great time management skills, great communication skills, and be swift with learning new things. You will be heavily involved in important unannounced and behind-the-curtains decision making so discretion and confidentiality is something we value highly in this role.
 

Your Impact

    • Act as the point of contact for the CEO and the other executives
    • Attend and scribe various meetings (investor calls, board meetings, on-site interviews)
    • Lead and maintain agendas for internal meetings that the CEO is involved in (all-hands meetings, project meetings, management meetings, etc)
    • Manage logistics for designing/setting up our office, employee workstations, travel/meals, catering, and company events.
    • Perform administrative tasks
    • Manage information flow in a timely and accurate manner
    • Manage calendars and coordinate meetings over phone/email
    • Prepare daily, weekly, monthly, or quarterly reports for expenses, product metrics, operation metrics, and more
    • Format information for internal and external communication - memos, emails, board presentations, reports
    • Take meetings with customers, stakeholders, partners, and more

Experience

    • Minimum of a bachelors degree
    • Expert with Spreadsheets, Presentations (Google Slides + Powerpoint), and other productivity/presentation tools
    • Excellent with time management and organizational skills
    • Familiarity with administrative tech-stack (GSuite, Hubspot, Asana, Notion, Slack, Airtable, etc)
    • Stellar written communication skills (email, slack, social media posts)
    • Great overall communication skills (calls, meetings, presentations)

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