SUMMARY DESCRIPTION
This position supports the entire design team. It is a critical role that helps to keep the team organized and on track on each project. This position also supports and coordinates the accounting and budgeting compliance for the design team with the construction and accounting departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Generates purchase orders for the design team
- Assists with tracking and ordering shipments
- Reviews and approves interior design invoices
- Researches and tracks past-due invoices, payments, and credit memos
- Assists with receiving warehouse inventories
- Oversees damaged goods received and makes appropriate claims with vendors
- Handles monthly reconciliation of design purchasing credit card
- Applies monthly credit card charges to appropriate projects in E-Builder
- Uses E-Builder software for maintaining the records of activity
- Decision-making is limited to company policies and procedures and generally will only affect individual job
EXPERIENCE
- Two or more years of related experience
- Knowledge in working with procurement processes
- Knowledge of working with a design group as an assistant
- Experience working with AP and invoice
EDUCATION
- Business or Accounting degree preferred
SKILLS/CERTIFICATIONS
- Understanding of interior design purchasing/ procurement process
- Understanding of interior design invoicing process
- Understanding and knowledge of interior design vendors
- Ability to effectively communicate with the design team from the remote office location
- Ability to multi-task and efficiently work on multiple projects at a time
- Detail-oriented with great verbal and written communication skills
- Creative thinker and team player
- Ability to present informally to small groups on familiar, work-related topics
- Ability to manage relationships with both internal and external clients
- Work activities will somewhat vary, requiring the selection of standard procedures from among several that apply, including organizing work, selecting methods and monitoring results
PHYSICAL ABILITIES
- Ability to lift files, records, and computer paper (approximately 5-10 lbs)
WORKING CONDITIONS
- Ability to operate a computer, phone system, and general office equipment
- Work over 40 hours per week as business needs to deem appropriate
- Work indoors approximately 90% of the time
- Ability to travel as required, albeit with minimal
What we offer:
- Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment
- 401(k) Savings Plan (4% employer match; 100% vested after 1 year of service)
- Company paid life insurance (1x base salary)
- Paid Time Off package with a carryover provision
- Training and career development opportunities
- Company Apparel Store allowance
More information can be found on our Benefits page.
Are you excited about this opportunity, but your experience does not align perfectly with every qualification in the job description? No problem! We encourage you to still apply, as you just might be the right candidate for this role or other positions.
Who we are:
Davis Development is a privately owned luxury apartment developer and property management company with 25+ years in the industry and a best-in-class reputation. We have developed and managed multi-family properties throughout the country. Part of our success is attributed to empowering our teams to manage their properties as owner-operators, entrusting them with making the best decisions for their teams and residents. It is this approach that keeps our family culture and a results-driven attitude.
At Davis Development, you will find a sense of pride, commitment, and determination that allows every team member the opportunity to have a meaningful impact. We hope you come grow with us!
Davis Development is an equal opportunity employer and proud to support diversity in the workplace.
No calls or emails from third party recruiters at this time please.
