JOB DESCRIPTION

Communications Assistant

December 2021

The Communications Assistant is a key support role embedded in the Communications Team. This position provides daily operational support to the Director of Communications and the Communications Team overall, including but not limited to calendar management, invoicing, meeting scheduling, organizing team resources, and basic expense reporting. The Communications Assistant will have experience in calendar and email management, document maintenance, and meeting scheduling. This role will also coordinate periodic administrative reporting, assist with meeting agendas, and help manage the director’s calendar.

This role is an excellent opportunity for a candidate to work in a dynamic, knowledge-rich environment. You will work with and learn from a professional team of planners, producers, innovators, storytellers, and creators dedicated to ensuring that Data & Society’s research and its researchers are active and visible in public discourse. Additionally, the Communications Assistant is expected to learn and understand the basic policy discussions around privacy, technology, and data retention—and the broad implications of large-scale data collection, retention, and analysis across a range of societal issues. 

 

 

Responsibilities

  • Providing overall administrative support to the Communications team and specifically to the Director of Communications. This includes:
    • Scheduling calls and meetings, including drafting any relevant agendas/materials.
    • Tracking and submitting expense reports.
    • Maintaining documents and setting team meeting agendas.
  • Drafting and preparing announcements, communication plans, and other communications material.
  • Filtering information and requests from multiple sources including managing two public email accounts, 
  • Responding to inquiries and press requests, and elevating sensitive inquiries and/or deadline-driven requests.
  • Curating organizational training and, working with managers, providing key messaging to teams of contributors around internal and external events.
  • Copyediting the weekly Data & Society newsletter.
  • Performing other tasks as assigned.

 

 

Qualifications 

  • An Associate’s  or Bachelor’s  degree in Communications, Journalism, Marketing, English, or similar field. 
  • 1-2+ years of experience working in an administrative support role.
  • Strong organization and time-management skills.
  • Experience using Google Suite, Gmail, and Microsoft Office preferred.
  • Understanding of MailChimp, Asana, Slack, and Adobe Acrobat helpful but not required. 
  • Ability to both work independently and manage up with transparency and confidence.

 

 

Practical Considerations  

  1. This is a full-time, exempt position in the Communications Department.
  2. This is currently a remote position. Data & Society is based in New York City, and will for the foreseeable future operate as a Remote-First organization. 
  3. While this role will start as completely virtual, it may involve onsite components in the future. 
  4. Annual salary is $50-64k, commensurate with experience. You will be offered a generous benefits package including health, dental, and vision insurance and access to a range of opt-in products and services including additional insurance and 401k management as well as paid time off, and paid federal holidays.
  5. You must be eligible to work in the United States; we are unable to sponsor visas.

 

 

To apply, please submit the following materials:

  • A cover letter explaining your interest in this role and why you would be a good fit for this position;
  • Your resume/CV is required.

Applications will be reviewed on a rolling basis with an ideal start date in early 2022. Please feel free to contact us at jobs@datasociety.net should you have any questions about the position. Questions about this opportunity or process will not reflect negatively on your application.

 

 

About Data & Society 

Data & Society focuses on the social and cultural issues arising from data-centric technological development. We seek to inform and develop frames for discussion of these complex issues both through our own research and through supporting the expansion of a nascent field of actors concerned about these topics. We want to be a resource, a catalyst, and a convener as new sectors recognize the complexity of the issues and the need for trade-offs when they increase their reliance on data as a tool for management and decision-making.

 

We see the field as comprised of researchers, journalists, policymakers, technologists, industry leaders and workers, funders, advocates, and civil society actors. We are committed to helping this field engage substantively, and with an evidence base, in debates over implications arising from the increasing reliance on data at scale to automated decision-making across a range of sectors.

 

The work and well-being of Data & Society is strengthened by the diversity of our network and our differences in background, culture, experience, national origin, religion, sexual orientation, and much more. We welcome applications from people of color, women, the LGBTQIA community, and persons with disabilities.

 

Data & Society provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 

 

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