Job Title: Admin and Office Coordinator
Department: People and Culture
Reporting To: Executive Assistant to the CEO and Business Support Manager
Welcome to the unexpected delight of plant-based exploration! We're the creators of a revolutionary cheese alternative that tastes, shreds, melts and stretches like traditional cheese. Today, as plant-based food grows in popularity, that spirit of innovation continues to inspire our team.
We believe in pioneering plant-based breakthroughs that delight people and planet. Our portfolio of great tasting foods provide an opportunity for everyone to gather around the table, whether you have food allergies, are flexitarian, vegan, vegetarian, or just plant-based curious!
We're one big family of food-loving Daiyans, and we’re always on the lookout for people who share our passion, our vision, and our ability to make each other smile.
Summary
Reporting to the Executive Assistant to the CEO and Business Support Manager, the Admin and Office Coordinator will play a pivotal role in ensuring the smooth running of office operations and corporate events at Daiya. This dynamic position involves overseeing the efficient operation of the Daiya building, while proactively creating an exceptional space for our people to thrive in. Comfortable wearing many hats, the successful candidate will navigate varied tasks and responsibilities, making each day unique.
This role is initially offered as an 8-month contract position with the potential to transition into a permanent role.
Salary: $48,000.00 - $52,000.00
Job Responsibilities
Facility Management
- Facilities security management, including issuing employee and visitor badges, ensuring a safe and secure office management and working with IT to ensure facilities have the necessary security measures in place
- Oversee the day-to-day operations of the company's facilities, ensuring a clean, safe, and well-maintained working environment.
- Coordinate with vendors for facility maintenance, repairs, and renovations as needed
- Manage office supplies inventory and place orders to replenish stocks
- Provide regular office facilities communication and announcements keeping employees up to date on existing policies within the office
Office Support
- Greet and assist visitors, clients, and employees in a professional and friendly manner
- Coordinate and support logistics for all company events
- Handle incoming and outgoing mail, packages, and deliveries
- Admin support for SLT
Health and Safety
- Working closely with OH&S Committee, ensure corporate facilities are maintained from a health and safety perspective
Education & Experience
- Working towards a relevant degree, diploma or experience in business administration or communications
- At least one (1) years’ experience in administration support and customer service
Related Skills, Knowledge & Abilities
- Exceptional and enthusiastic customer service skills and compassionate can-do attitude
- Strong working knowledge of Microsoft Publisher and other applications including Outlook, Excel, Word
- Able to work autonomously with minimal supervision
- Excellent interpersonal skills; able to work independently and as a part of a team
- Able to deal tactfully and efficiently with all enquiries
- Ability to handle multiple projects in a fast-paced environment
- Demonstrated analytical, problem solving and decision-making abilities
- Ability to prioritize under the pressure of tight deadlines
- Ability to persuade and positively influence at all levels of the organization
- Strong organizational and time-management skills
Benefits
- Competitive compensation
- Extended health benefits fully paid by Daiya for your family
- 3 weeks’ vacation
- Flex days
- Retirement savings matching program
- Flexible spending account
- Fun and creative environment
- Inspiring and innovative work
- Smart and passionate teams
- Making people and the planet a healthier place
At Daiya Foods, we are committed to fostering a diverse, inclusive, and equitable work environment, one in which employees can bring their whole selves to work everyday. We welcome and celebrate differences because we believe a multitude of perspectives fosters innovation and will help us achieve our vision.
Daiya Foods is an Equal Opportunity Employer (EOE) and prohibits discrimination of any kind. We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identify or expression, racialization or ancestry, disability, religion, marital or family status, age and/or status as a First Nation, Metis, Inuit, or Indigenous person. We endeavor to recruit, develop, and retain the best talent from a diverse candidate pool and truly believe that diversity, equity, and inclusion among our team members is vital to our success as a company. We trust that in applying for a role with us you value this as well!
