Join the Cult!

CultHealth believes that we can leverage the power of creative thinking to improve health and save lives.

To allow our agency to stay true to our beliefs, we count on excellent support. We are therefore seeking a bright, proactive, and confident Administrative Assistant to work closely with our Chief Executive Officer.

YOUR ROLE: As Administrative Assistant, you will provide administrative support for the agency CEO, as well as, finance and human resources.

Reports to: Chief Executive Officer

YOUR RESPONSIBILITIES:

  • You will act as a conduit for the senior team members, staff, clients, and vendors
  • Manage calendar for the CEO, keeping track of where CEO is working, when CEO is out of the office, and how to contact CEO as needed
  • Coordinate domestic and international travel arrangements for the CEO and assigned leaders; organize team travel arrangements
  • Complete and submit expense reports for CEO in a timely manner; keep record of expenses submitted and track reimbursement status
  • Maintain internal and external contact lists
  • Book conference rooms and arrange/manage conference calls, video conferences and meetings
  • Coordinate shipping, mailing and tracking of important materials
  • Prepare ad-hoc reports, spreadsheets and presentations
  • Coordinate meal reservations and important appointments for the CEO
  • Perform general office duties including filing, copying, answering phones, and monitoring company voice mail box
  • Help coordinate agency events (i.e. holiday party, outings)
  • Perform additional administrative duties as assigned by CEO, HR or Finance
  • Handle special projects, as needed

 ADDITIONAL RESPONSIBILITIES:

  • Communicate effectively and professionally both internally and externally
  • Maintain confidentiality at all times
  • Demonstrate ability to set priorities while handling multiple projects/deadlines
  • Demonstrate excellent problem-solving and interpersonal skills
  • Foster a positive team atmosphere exhibiting respect for peers, supervisors and clients
  • Develop an understanding of the industry in order to take a more active role in the business
  • Deeply familiarize yourself with all clients, accounts and team members
  • Assist other members of team as needed, when workload allows

EDUCATION/EXPERIENCE AND QUALIFICATIONS:

  • College degree preferred
  • Additional courses/certifications in Administrative/Office preferred
  • Experience and/or Interest in Advertising and Pharma Marketing is a big plus
  • Have a basic understanding of general finances
  • Superb oral and written communication skills
  • Thorough, with strong attention to detail
  • Reliable and dependable; prompt and on time
  • Proficiency in MS Office - Outlook, Word, Excel, PowerPoint and basic internet research
  • Ability to build and maintain professional relationships
  • Excellent organizational skills and ability to manage multiple priorities and requests
  • Be flexible and ready for anything (including impromptu Happy Hours!)

 PHYSICAL CRITERIA:

  • This position does require bending and the ability to lift/unpack various kitchen items and office supplies regularly (i.e. cases of water, boxes of file folders) Typically these items weigh no more than 5-10 pounds.

BENEFITS:

  • CultHealth offers full medical benefits (including dental and vision)
  • 401K + match program
  • Flex-Spending options
  • LTD and Life Insurance
  • Employee Assistance Program
  • Learning & Development (including monthly Lunch & Learns)
  • Paid Time Off plus Summer Friday Program

 

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