A Billing Coordinator is required for the Critical Mass Finance Team. Collaborating with the Financial Analyst team, this person will work in the Finance area and perform various support duties

You Will:

  • Create invoices for clients including pre-bills, internal drawdowns and pulling necessary back up
  • Reconcile time system against client invoices created
  • Manage reimbursable tracker, create reimbursable invoices and consolidate reimbursable backup
  • Follow up with team for OOP vendor invoice approvals and adjust reimbursable expenses in accounting system as required
  • Maintain time system for clients and projects including project creation and management, hour movements, billing rates and titles
  • Run and follow up on missing time reports
  • Assist with processing Accounts Payable bills, includes issuing POs for vendors and matching the vendor invoices to correct POs, securing approvals and entering in accounting system
  • Review and process employee expense reports in Concur
  • Adhere to accounts payable standards and policies
  • Reconcile and process the corporate credit card, travel credit card, and petty cash
  • Perform general office duties including: maintain the AP mailbox, photocopying of bills, invoices, and other supporting backup documentation
  • Ad-hoc reporting as required

You Have:

  • Accounting knowledge coupled with strong technical skills
  • Proficiency with MS Office suite of products: Excel, Word and Outlook
  • Familiarity with foreign currency
  • Exceptional attention to detail
  • Experience with Microsoft Dynamics AX or equivalent financial accounting system would be an asset
  • Excellent communication skills, both written and verbal
  • Self-motivated and able to work with limited supervision


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