The New York Executive Assistant provides overall organizational support to the two New York C-Suite team members; the President and Chief Strategy Officer. They play a key role in managing agenda’s, responding appropriately to various correspondence, coordinating meetings, travel and expenses, and personal tasks for the Executives. This seasoned employee is the go-to person for any questions related to the exec team. In addition, the executive assistant forms strong relationships with all employees, lending a helping hand where needed.
Respond to and/or delegate various correspondences on behalf of the full office C-suite and executive level team members
Work closely with the entire office, including leads and the office manager to make sure that internal functions or global projects run smoothly
Manage multiple agendas, while assisting the exec in prompt and effective management of meetings, conference calls and timelines
Handle a wide and complex variety of administrative support duties and tasks such as owning schedules, managing calendars, organizing office and personal expenses, booking travel, and running errands (coffee runs, holiday shopping, lunch orders etc.)
Manage all DSOW (Detailed Statement of Work) tasks and organize electronic legal files
Organize office monthly meetings with presentation, updates, set up etc.
Maintain client confidence and protect operations by keeping information confidential
Keep up with industry news, relay findings, and assist in research
Plan and manage virtual and in-person office programs and events
2-3 years of professional experience, preferably as an Executive Assistant or Senior Secretary
Highly proficient in the use of MS Office products, PowerPoint, Keynote
Superior communication skills, both oral and written and excellent word processing skills
A stickler for detail and takes ownership of tasks and drives through to completion