Special Projects Coordinator

 

CJA's work seeks to reduce jail overcrowding and unnecessary detention in New York City.

Are you committed to criminal justice and court reform?

Are you adept at making strategic recommendations for program improvement?

Are you a dynamic and professional individual with exceptional interpersonal and verbal communication skills?

Join our team of multi-disciplined professionals!

 

ORGANIZATIONAL SUMMARY

The New York City Criminal Justice Agency (CJA) is a not-for-profit service and research organization that operates in partnership with the New York City Mayor’s Office of Criminal Justice.  CJA is the City’s main pretrial services agency, combining operations, pilot projects, and research under one roof.  CJA utilizes procedural justice practices to provide pretrial services to over 200,000 persons arrested annually in New York City. Information collected about these arrestees and subsequent case processing is maintained in the agency’s internal and externally shared database systems, which are used to conduct descriptive and evaluation research on arrestee characteristics, case processing and court outcomes, and on issues and potential reforms to criminal justice policy in New York City. CJA’s programs operate in the criminal courts and detention facilities 24 hours a day seven days a week within the 5 boroughs of NYC, employing over 230 employees, citywide.

PROGRAM SUMMARY

The Criminal Justice Agency (CJA), a non-profit organization under contract with the City of New York to provide pre-trial and research services to the courts, operates a Supervised Release Program for defendants charged with non-violent felony and misdemeanor offenses that present a substantial likelihood of detention.

The program, which operates during the day and night court in Queens, screens targeted defendants for release at criminal court arraignment, subject to specific conditions including maintaining face-to-face and telephone contact with the program, participating in an assessment process to identify needs such as substance abuse and mental health, and agreeing to program monitoring of court appearances and re-arrests.

POSITION DESCRIPTION

Under the direction of the Director of Special Projects, the Special Projects Coordinator provides support for the administrative needs, program auditing, data management and gathering of data for the generation of monthly reports for the Supervised Release programs in Queens.

This is a great opportunity for a dynamic, knowledgeable individual with a background or interest in criminal justice programs, court reform, urban studies, sociology, public policy or social research, who has an aptitude for working with large and varied data sets to draw conclusions, and provide a critical analysis of current practices, procedures and protocols.

CJA VALUES

Each employee should embody the following core values in their work at CJA:

  • Commitment: We are committed to being active partners in criminal justice reform through initiatives and creative problem-solving that evaluates different methods and strategies for alternatives to detention.
  • Fairness: We are guided by fairness and the presumption of innocence for those who are detained and work with integrity and without bias to protect the privacy and interest of court-involved people and their families.
  • Innovation: We value curiosity as a driving force to lead the way in pretrial services. We use innovative techniques in research, pilot programs, and engaging justice-involved communities to execute our mission of reducing unnecessary pretrial detention.

KEY RESPONSIBILITIES

Administrative Support

  • Manage the Director of Special Projects calendar and organize appointments and meeting logistics, and coordinate events (lunches, etc.)
  • Supports executive communications and correspondence, including taking calls, responding to emails, and drafting letters, while ensuring prompt, accurate, and appropriate responses
  • Attend both internal and external meetings (as needed) and record minutes for debriefing
  • Participates on committees (as designated or needed)  
  • Format, proofread, and help prepare internal and external documents and/or presentations
  • Manage all other ad-hoc requests made by the Director of Special Projects

Program Support

  • Collaborates with Director of Special Projects on new initiatives and provides detailed administrative support and feedback
  • Performs quality control work on existing databases
  • Reviews and updates client data and resolves discrepancies or anomalies when they exist
  • Audits the tracking system currently in place to monitor program data with some latitude for suggesting or implementing improvements
  • Compiles information from various database systems used to create integrated and comprehensive reports
  • Provide lead technical advice (insight) and support for the development of new databases
  • Participate in User Acceptance Testing for new databases and/or new agency tools (i.e. risk tool, RRS, etc.)
  • Assists in preparation of detailed monthly reports for the Mayor’s Office of Criminal Justice and other stakeholders
  • Communicates with court staff regarding discrepancies or missing data on submitted reports and case files
  • Develops internal relationships in order to enhance outcomes

QUALIFICATIONS

Education:

  • Master’s degree, preferred
  • Bachelor’s degree required, with 2+ years’ experience in Criminal Justice, Sociology, Urban Studies, Political Science or related field

Writing and Analytic Skills:

  • Excellent proof-reading skills (proper grammar, sentence structure and punctuation, etc.)
  • Keen attention to court-relevant details and to the accuracy of information presented in various databases
  • Critical analysis of current practices, procedures and protocols
  • Ability to use critical thinking to troubleshoot and solve problems

Data Management:

  • Acute attention to detail to protect data quality and integrity
  • Ability to identify data discrepancies and proactively reconcile conflicts
  • Uses available data to identify trends and correlations
  • Strong database management, data collection and quality control experience

Communication Skills:

  • Ability to communicate with people at all levels of authority
  • Uses tact and diplomacy when working with inter-departmental teams or projects

Technical Skills:

  • MS Excel proficiency (creating spreadsheets, formula calculations, etc.)
  • Advanced MS Word with knowledge of editing and review features, charts, graphs and tables

 Administrative Skills:

  • Organized and structured work habits with the ability to prioritize multiple tasks, document workflow and maintain comprehensive filing system
  • Management of meeting and program calendar including arranging and coordinating internal and external meetings
  • Capable of editing and proof-reading documents including statistical reports

Other:

  • Familiarity with the Alternative to Detention (ATD), Alternative to Incarceration (ATI) or other advocacy program models
  • Capable of responding to critical matters with a sense of urgency while maintaining a calm demeanor
  • Self-directed and able to complete tasks with minimal oversight
  • Ability to use informed judgement; takes initiative to research issues which impact the program’s operations and daily functions
  • Bilingual proficiency, a plus
  • Willingness to travel within the 5 boroughs

SALARY Commensurate with experience, please note salary requirements in the application

BENEFITS

CJA offers a very generous benefit plan including health, dental and vision insurance, a comprehensive mental health and wellness (EAP) plan, four weeks’ vacation, paid holidays and a retirement plan with employer matching contributions.  CJA is also strongly committed to professional learning and development for its staff members and offers staff varied opportunities for learning and development through partnerships and vendor services for web based, in-person professional development training, as well as in-house job training and development.

  The New York City Criminal Justice Agency (CJA) is an Equal Opportunity Employer

Note: Only those candidates being considered will be contacted

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