VASS is currently seeking an Administrative Management Assistant for our client in Brussels.
Service Delivery: On-site
Job Description:
- Help set up/configure the combination of tools to be used in the context of the coordinated assessment process in case of unavailability of EUDAMED and manage access rights to the different interim tools for the participants.
- Continued support with IT questions related to the tools.
- Document management in the different interim tools; including upload/transmission of documents to Competent Authorities, archiving and notification of impeding deadlines to the relevant actors.
- Project progression management by maintaining a dashboard of the status(es) and deadline(s) for each application. This requires continuous and up-to-date information regarding the validation and authorisation process and regarding the actual conduct of the Clinical Investigations and performance studies (CI/PS), when applicable.
- Organise and follow up on meetings between Competent Authorities to discuss about individual applications and possible challenges encountered in the procedure while using the tools.
- When requested, support the Coordinating Member State in secure exchange of information activities.
Requirements:
Tools:
- MS Office & MS 365 (Outlook, Word, Excel, PowerPoint, Visio, Teams, SharePoint)
- Confluence
- EC Internal collaborative platforms (CIRCABC, Gekko)
Skills:
- Well organised.
- Excellent time management.
- Meticulous, attention to details.
- Clear and effective communication.
- Flexibility, adaptability.
- Problem-solving.
- Strong aptitude for teamwork and capacity to work autonomously.
- Able to work in an international and multicultural environment.
- Excellent oral and written command of English is required.
Desirable
- Previous experience in business administration.
- Knowledge of EU Institutions (Policy on food safety and health is a plus).
- Knowledge of/or experience in ITIL environment
Location - European Commission, Directorate General for Health and Food Safety, Brussels
WHO ARE WE?
VASS (https://vasscompany.com/en/) is a leading digital solutions group of companies headquartered in Madrid, Spain, present in 26 countries in Europe, the Americas and Asia with more than 4,700 professionals
VASS helps large companies in their digital transformation process, developing and executing the most innovative and scalable projects, from strategy to operations.
All our growth comes from our talented people, passion for innovation, and a constant search for improvement, always the VASS way: “Complex made simple”.
