Accounts Payable Clerk

Position Summary

The AP Clerk is responsible for all functions related to vendor invoice process and payment, and the associated month end close, shared front office administrative duties, along with back up to Accounts Receivable. This position also delivers on the day-to-day commitments to our Customer, our Company, and our People:

• Purpose
• Process
• People

While building on our culture of:

• Doing it Right
• Doing it Safe
• Doing it Well

Essential Duties and Responsibilities

Safety

• Read and understand the Crescent Safety Playbook – Doing It Safe
• Directs visitors to appropriate department or calls for personnel to assist in escorting the visitor to the appropriate area (i.e., GE foreign nationals). Ensures that visitors are wearing appropriate attire for walking through the warehouse safely (shared receptionist duty).
• Ensure Safe and well-maintained Work Environment and conditions throughout all workspaces, facility, and surrounding areas
• Engage all people in cultivating and promoting a Safety-First Culture 

People

• Ensure mail is distributed to designated areas and all outgoing mail is processed accurately 
• Replenish postage machine with postage
• Greet all visitors and guests in a professional and welcoming manner whether in person or phone conversations.
• Promote a Work Environment where Crescent People are valued and can safely communicate, grow, and develop.
• Orders all office and kitchen supplies for the corporate office 

Productivity

• Support Cross Functional Teams to manage and prioritize assignments to ensure customer demand and accounting schedules are met
• Champion the Crescent Culture of Doing it Right, Doing it Safe, and Doing it Well and abide by all written and understood policies and procedures 
• Identify, drive and support all Continuous Improvement (CI) efforts 
• All other duties as assigned, including but not limited to the identification and training of an individual capable of successfully completing all stated Key Responsibilities as appropriate to maintain integrity of position for progression planning and coverage during times of absence 

Quality

• Manages PO related A/P invoices; communicates with sites to verify accuracy, then payment entry
• Manages discrepancies between PO and Invoices, working with sites/staff to resolve
• Reviews and verifies all site checkbooks monthly and ensures proper expense accruals and inventory receipts
• Backup to Accounts Receivable billing and payments

Customer Value

• Responsible for all A/P invoices data entry into GP, including filing 
• Respond to all vendor inquiries and discrepancies 
• Monitors all vendor websites for invoices to be processed 
• Mails all checks written to vendors 
• Set up all new vendors in GP getting approval from Controller 
• Shared duty: answers incoming telephone calls in a cheerful, courteous, and timely manner, properly routing each call to the proper party, taking messages when necessary

Financial

• Review/monitor AP mailbox, match invoices with internal PO’s, identify variances, enter into GP those that match and resolve with operating sites variances invoices 
• Codes recurring non-PO related A/P invoices; communicates the expenses to sites for entry into checkbooks.
• Tracks non-PO recurring A/P invoices and ensures proper expense accruals at month end
• Track & Manage CC process, utilizing web/system tools to collect and consolidate for EOM GL entries
• Participate in EOM process, meeting established timelines
• Maintains petty cash drawer and requests for replenishment when needed

Cultural Competencies

Do It Right

Doing what is right for our customers, doing what is right for our company, and doing what is right for our People. Continually improving the quality of our product and services. Monitoring and measuring every key ingredient which could negatively impact our quality. Doing it Right ensures we will always be a Premier Service Provider.

• Identifier and champion of change opportunities, adept at countering resistance to change, and an advocate for continuous improvement
• Provide direction and rally the team impetus, forge teams
• Willing to take calculated risks
• Accurate and timely completion of assigned tasks

Do It Safe

Providing a safe environment and supporting our people to reach their highest potential. A safe environment where all forms of risk are assessed and controlled. A safe environment open to new ideas, where our people’s opinions and overall well-being count. A diverse environment where everyone fits and can be successful.

• Self-assured
• Able communicator—good clarity, balanced talker, and listener
• Patient
• Effectively assertive and able to handle conflict and confrontation situations
• Solution vs. blame oriented
• Mixture of firmness and flexibility
• Has energy and enthusiasm
• Holds self and others accountable

Do It Well

Optimizing all our resources to efficiently and effectively perform all tasks well. Our overall productivity as a company is a reflection of the thousands of activities performed well each and every day by everyone. At Crescent, our ability to Do it Well is a real source of pride valued by our customers.

• Systematic trainer, willing and able to develop people
• Good work ethic, task focused and willing to extend extra effort
• Able to follow structure where it exists and create structure where it does not
• Resilient—able to deal with the unexpected, not easily flustered
• Has sense of urgency
• Follows up to ensure quality task completion

Work Environment / Physical Demands

• Fast paced environment, requiring adaptation to continuous changes in Company, Customer and People needs
• Ability to frequently sit, stand, walk, reach with hands and arm’s length, climb or balance, stoop, kneel, and crouch
• Ability to regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds 
• Ability to sit for extended periods of time at desk in traditional office environment

Systems Usage

• MS Dynamics Great Plains
• Nulogy PackManager
• MS Office Suite (Excel, Word, Outlook, Teams)

Performance Metrics and Trends

• Safety
• People
• Productivity
• Quality
• Customer Value
• Financial

Qualifications

Education & Experience:

• Bachelor’s Degree or equivalent working experience

Preferred Qualifications:

• Experience with systems mentioned above
• Detailed oriented
• Training and/or education in accounting

We will absolutely know the AP Clerk is successful if they can:

• Independently complete their daily, weekly, and monthly assigned duties
• Maintain high quality of vendor/supplier AP processing with minimal entry/payment issues
• Highly proficient and accurate with data entry, data processing, and quick to learn new systems and technology
• Demonstrate an ability to manage multiple tasks simultaneously and organize work effectively
• Lead cross-functional efforts to bring process improvement as well as initiative to automate the A/P process.
• Communicate directly and transparently with the accounting team, offering assistance wherever needed, to form a cohesive team environment

By completing this application, you are acknowledging the following: 

• I am at least 18 years of age of older 
• I can perform the essential functions of this position, with or without accommodation
• I am a US Citizen or otherwise authorized to work in the US on an unrestricted basis