We are a new San Francisco Bay Area nonprofit organization with important design archives. We are seeking an Assistant Archives Manager to aid in the preservation, processing and cataloging of archival materials in the collection. 

Curiosity is expected. Experience and formal training in archives is a must. Passion for art, architecture, and design is essential.

As the Assistant Archives Manager, you will be responsible for:

Planning and Initial Steps

  • Assist Archives Manager with collections survey and assess archives to gain a basic level of intellectual and physical control.
  • Contribute to identifying policy needs (i.e. management, processing, etc.) and procedures with a goal of creating documentation that will be refined over time.

Management of Archives

  • In coordination with the Archives Manager, devise and implement organizational, processing, and cataloging strategies for the archives, including, but not limited to, correspondence, ephemera, posters, photographs, and drawings.
  • Process and preserve archival resources in accordance with professional standards, best practices, and departmental policies.
  • Prepare archival resources for digitization and assist with management of digital repository workflows, including ingest into related Collections Management and Digital Asset Management systems.

Conservation & Preservation

  • Monitor the archives on an ongoing basis with regard to conservation issues.
  • Work in conjunction with the Collections Team in conceptualizing a digital preservation policy and a digital asset management policy.

Archives Access

  • Collaborate in conceptualizing and then implementing policy and procedure for archives access for team members and qualified members of the public, including scholars, establishing both physical and remote access to information.
  • Represent the organization at professional conferences for archivists.
  • Stay current with professional association memberships, so that the Institute archives are operating at the highest level of current professional best practice.
Who you might be:
You may have...
  • A Master of Library or Information Science (MLIS) or an equivalent degree in Design History or Art History with a concentration in Archival Studies, and/or equivalent formal training in archives.
  • A minimum of 2 years experience in archival practice.
  • Experience in acquisitions and accessioning; processing and describing; reference; preservation.
  • An interest in 20th century American design, art, and architectural history.

You are someone who...

  • Works well independently and collaboratively with others.
  • Has experience with ArchivesSpace and/or TMS Collections.
  • Has experience creating and/or managing digitized collections and associated metadata.
  • Is able to quickly adapt to new programs and remains flexible with their workflows.
  • Values lifelong learning and is a curious problem solver.

What to Expect

Salary for this position is competitive. Additionally, we offer a comprehensive benefits package for salaried employee, including, but not limited to medical, dental, vision, year-end closure, and paid time off. 

EEO Statement

Our organization strives to create a diverse and inclusive environment for individuals who reflect a broad spectrum of identities, including but not limited to gender, racial, ethnic, and social-economic dimensions. We aim to maintain and develop a working environment where individuals are welcomed to express their affiliations, advocacy, associations, and appearance freely. We believe that inclusion of diverse perspectives is essential to achieving our long-term vision and mission. We strongly encourage women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans in occupations or positions where they are underrepresented to apply. If you are a member of one of the equity groups, you are encouraged to self-identify on your application submission.

Our organization is committed to a policy of Equal Employment Opportunity and will not allow the discrimination against an applicant or employee based on the basis of race, creed, religion, disability, color, national origin, age, alienage or citizenship status, ancestry, nationality, national origin, marital or domestic partnership or civil union status, familial status, sex, pregnancy, gender identity, or any other characteristic protected by federal, state or local law. If you need assistance or accommodations due to a disability, please contact us.

How to Apply

As will be announced shortly, we are a new nonprofit, currently headquartered in the North Bay, with additional Bay Area locations under development. Since we are not yet public, this is a two-step application process. After your application is received, if it seems you are a possible fit, we will email you a non-disclosure agreement (NDA) to sign and return. Then, we'll provide further details on our organization and setup an interview. 

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