About the Position
Conduit Power is on a path to supplement our Nation’s power generation system with reliable and dispatchable generation in ways that reduces carbon footprint and accelerates the transition to clean, renewable energy.
We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Chief of Staff/Head of People. This role will encompass a variety of administrative and clerical tasks, office management duties, executive team support, and project assistance. The ideal candidate will demonstrate exceptional communication skills, professionalism, and the ability to manage confidential information with discretion.
You Will:
- Administrative Support:
- Manage and maintain the Executive Team’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle incoming and outgoing communications on behalf of the Executive Team and Chief of Staff/Head of People when necessary.
- Organize and order team lunches as needed.
- Conduct research and compile data for reports and special projects as needed.
- Office Management:
- Organize and maintain office files, records, and databases.
- Order and manage office supplies, weekly food orders, and ensuring the office operates smoothly on a daily basis.
- Coordinate logistics for meetings, conferences, and other events.
- Serve as the point of contact between the Chief of Staff/Head of People and internal/external stakeholders.
- Executive Team Support:
- Provide administrative support to the Executive Team when necessary.
- Assist with the preparation and distribution of meeting agendas, minutes, and other documents.
- Facilitate communication and coordination among the Executive team members.
- Project Assistance:
- Assist with the coordination and implementation of special projects and initiatives.
- Track project progress and provide updates to the Chief of Staff/Head of People.
- Collaborate with other departments to ensure timely completion of tasks.
- Expense Management:
- Handle executive expenses monthly, including collecting receipts, preparing expense reports, and ensuring timely reimbursement.
- Human Resource Assistance:
- Support the Chief of Staff/Head of People with various HR-related administrative tasks.
- Maintain and update employee records and HR databases with accurate and current information.
- Help organize and coordinate HR-related events, such as training sessions, workshops, and employee engagement activities.
- Assist with the implementation of HR programs and initiatives.
- Ensure employees are informed of any changes to policies.
- Confidentiality:
- Handle confidential information with integrity and discretion.
- Maintain the confidentiality of sensitive documents and communications.
- Other Duties:
- Perform additional administrative tasks and support as required by the Chief of Staff.
- Provide backup support to other executive team members as needed.
What You Bring to the Team:
- High school diploma or equivalent required; Bachelor’s degree in Business Administration, Communications, or related field is preferred.
- Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Experience in supporting senior-level executives is highly desirable.
- Exceptional organization and time management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to work independently and handle multiple tasks simultaneously.
- Attention to detail and problem-solving skills.
- High level of professionalism and interpersonal skills.
- Discretion and trustworthiness in handling confidential information.
- Proactive and able to anticipate the needs of the Chief of Staff.
What Conduit Brings to You:
- Opportunity to play a significant role in transforming the energy industry.
- Growth, development, learning, and advancement opportunities
- A flexible environment where your voice, thoughts, and ideas are valued and heard.
- In-office Monday through Thursday, Work from home option on Fridays
- Excellent benefits (company-paid and voluntary): Health / Dental / Vision / Life / AD&D / STD / LTD / AFLAC / Pet / Legal / Commuter / 401(k) with Company Match / Paid Time Off and more!
Location:
Houston, TX
About Conduit Power
Conduit Power builds and operates long-term contracted electrical infrastructure allowing customers to increase reliability, reduce power costs, and minimize carbon emissions.
Conduit is a portfolio company of Grey Rock Investment Partners. Grey Rock Investment Partners is a private equity firm with more than $1.3 billion in asset value across its private equity fund platform. The firm invests across the energy value chain with private equity funds focusing on investments in natural resources, carbon capture, industrial electrification, and power optimization.
