Establish productive relationships with C-level executives to work as collaboratively as possible

  • Professionally handle incoming phone calls
  • Ensure priorities are managed; daily and long-term requests are addressed
  • Proactively manage both personal and professional calendars
  • Manage meeting logistics including booking and prepping rooms, creating and preparing necessary materials, organizing catering, providing conference call details, taking detailed notes, and welcoming external guests
  • Manage and submit monthly expense reports
  • Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations, car services, and international phone plans in accordance with personal travel preferences¬†
  • Conceive and organize company events such as catering for client meetings, company events, dinners, offsite meetings, and retreats
  • Placing lunch orders, arranging deliveries, updating executive contact list, conducting research
  • Partner with the Office Coordinator to make sure conference rooms are clean and in good condition for meetings, make sure snacks and food is always plentiful and properly arranged

Skills, Talents, Experience you will need:

  • Bachelor's Degree
  • 2+ years of Executive Assistant
  • Positive, intuitive/proactive, and collaborative team player
  • Must be a highly organized and solutions-driven go-getter with ability to see the big picture and pay attention to detail, handle multiple priorities at once, manage time effectively, and maintain composure in a fast-paced environment
  • Excellent verbal and written communication skills
  • Ability to work a varied schedule, including weekends and holidays
  • History of successfully managing multiple tasks while meeting challenging deadlines
  • Ability to interact and communicate with all levels of staff and management
  • Proficiency in MS Office (MS Excel and MX PowerPoint, in particular)
  • Well-developed ability to effectively respond to sensitive issues, complex inquiries in a timely manner with tact, diplomacy and the strictest confidentiality

 

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