The Executive Assistant is responsible for supporting the GM of Video & Content for Complex Media. This role manages the day-to-day administrative functions for the Content department leadership team, and will interface with a variety of high-level executives (both internally & externally) and handle heavy email and calendar requests.

This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment, proactively solving difficult and complex problems that impact those within the department, other partner teams, and external customers. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals is imperative.

Responsibilities:

  • Act as liaison/representative of the GM of Content and GM of Video with all internal and external clients/departments
  • Manage calendars, process expense reports, maintain heavy filing, and perform other administrative duties as assigned for the HR management team
  • Arrange all travel accommodations, including comprehensive and detailed itineraries
  • Manage special projects as designated, specifically dealing with administrative and coordination issues
  • Provide high level of technical and audio support for large team meetings, offsites and trainings and book rooms as needed
  • Help with meeting prep and conduct appropriate research for decks and presentations
  • Coordinate all technical support for staff meetings, conferences and client meetings as necessary
  • Update divisional and departmental organizational charts
  • Manage reminders for events & projects for various members of leadership
  • Lead culture in a meaningful way - partner to deliver organized, engaging, and inspiring experiences for our employees
  • Maintain a high degree of confidentiality and discretion in regards to all matters and documents

Qualifications/Requirements:

  • Minimum of 2 years experience providing admin support for C-Level Executives in media
  • Proficient in Microsoft Office Products (Word, PowerPoint, Excel, and Outlook), Keynote, Slack
  • Proficient in Adobe Photoshop and InDesign preferred

Desired Characteristics: 

  • Strong interest and background in entertainment industry
  • Pleasant personality that fosters team environment
  • Superior organizational and administrative skills with the ability to multi-task and prioritize work required
  • Excellent verbal and written communication skills with all levels both internal and external
  • Attention to detail and demonstrated initiative
  • Previous experience working in a role that requires high level of confidentiality
  • Self-starter with ability to follow through without supervision
  • A sharp, “can-do” personality
  • Ability to build a strong internal and external network
  • Ability to quickly learn organizational structure and the objectives of the team
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