Complex Networks is looking for a Billing Coordinator to join our Finance team. Reporting directly to the Controller, the Billing Coordinator is primarily responsible for ensuring accurate, timely and detailed billing support to all internal and external clients. This is a hands-on role that involves working independently and proactively on all aspects of the day-to-day billing process.
This role has a firm base of NYC.
RESPONSIBILITIES & DUTIES:
Support Complex Networks’ media billing process.
Liaise with agency support services and vendors to resolve media billing issues.
Identify and reconcile discrepant invoices.
Request and process credits.
Generate and submit invoices for clients.
Review pending sales contracts for billing discrepancies, taking proactive action to ensure a seamless billing experience for customers and Complex Networks staff.
Develop and execute collection policies and procedures for outstanding receivables.
Data entry, sourcing, and compiling information for client reporting.
Process invoices, payments and related journal entries to accrue revenue.
Maintain customer accounts within database.
Communicate daily with clients for billing inquires and requests.
Assist internal teams in meeting billing deadlines and resolving billing issues.
Contribute to monthly and quarterly close process.
Prepare monthly account reconciliations and analytics.
Assist in various Finance-led ad-hoc requests.
Prepare monthly invoices, including verifying status sheets against internal dashboard and third party/primary data.
Fix prebill reports and verify all information is accurate prior to billing.
QUALIFICATIONS & SKILLS:
2+ years of relevant experience managing Billing processes
Bachelor’s degree; Accounting or Finance a plus but not required
Exceptional verbal and written communication skills
Proficient in Microsoft Office, especially Excel; experience working with NetSuite, Quickbase is a plus
Prior Accounts Receivable experience, a plus
Results-oriented, with an ability to multi-task effectively
Team player - ability to build working relationships within their department and cross-functionally.
Strong desire to learn and develop within the Finance team
Commitment to confidentiality and data protection
Ability to multi-task in a fast-paced environment, while effectively determining priorities and meeting firm deadlines
Detail-oriented, and comfortable working with numbers