College Track is seeking a highly organized and detail-oriented Regional Executive Assistant (EA) to provide critical administrative support to the Colorado Region. The EA is responsible for providing the highest level of support to the Regional Executive Director (RED) to ensure that the key needs of College Track and the Colorado Regional Team are fulfilled. The EA will interact with National, Regional, and Site staff, students, and external partners. This role is part of the Regional Team, Regional Development Team, and extended Partnerships Team across the organization.
Primary Responsibilities Include:
Regional Administration & Communications (50%)
- Maintain the calendar of the RED; schedule internal and external meetings
- Prepare meeting materials, participate and take notes in select meetings
- Manage the operations of the Regional Office
- Oversee planning and execution of key regional events including staff summits, staff leadership meetings, and culture-building activities
- Serve as liaison between the RED and other department staff communicating information, schedules, assignments, priorities and requests; serve as a communication link between senior management and program staff
- Collaborate with the RED to read, review, and respond to email messages in a timely manner
- Manage regional newsletters for internal staff communication and external stakeholder communication and other regional communications as assigned.
- Draft letters, documents, and correspondence on behalf of the RED
- Support the RED in building the region's culture through events, communications, and other projects as assigned
Regional Development (50%)
- Support efforts to collectively raise over $600,000- $1,000,000 per year in the Colorado Region
- Support operational prospecting needs for institutional grant opportunities in collaboration with the Regional Development Manager
- Support logistics of fundraising events in collaboration with Regional Executive Director, Regional Development Manager, and the National Development team
- Partner with the Regional Partnership Director in identifying corporate partners to drive student career exposure opportunities.
- Partner with Regional Development Manager to oversee data management of Regional development data
- Oversee donor recognition and acknowledgements for gifts for grassroots donors.
- Develop an ongoing list of Colorado students and alumni that are enthusiastic about telling their story for College Track
New/ Projects: Additional projects as assigned by the Regional Executive Director
Skills & Experience Required
First and foremost, the Development Associate/Executive Assistant must embrace the College Track vision of transforming low-income communities into places where college readiness and college graduation are the norms. Additionally, candidates must possess the following qualifications:
Additionally, candidates must possess the following qualifications:
- Minimum 3 years of professional experience, preferably providing administrative support to senior Executives for a high-growth and fast-paced organization
- Minimum of 2-years of relevant development experience, including supporting with donor stewardship, prospecting, or database management
- Minimum 4-year college degree (preferred, not required)
- Exceptional verbal and written communication skills, with the ability to work with individuals at all levels of the organization
- Outstanding organizational skills, keen attention to detail, time management, and follow-up skills
- Keen awareness of the sensitive nature of administrative work and the need for confidentiality.
- Skilled at multitasking, problem solving and prioritizing
- Self-starter who has the ability to effectively manage a wide range of tasks and projects
- Proven experience with Salesforce or similar database, event planning, and meeting logistics
- Strong work ethic and an entrepreneurial spirit to accommodate high responsibilities and shifting priorities
- Resourceful problem solver who takes the initiative to identify and assist in resolving problems both within and beyond areas of direct responsibility
- High level of self-awareness, humility, and emotional intelligence
- Experience working with, mentoring and/or inspiring high school and/or college students from the communities we serve, a plus
- Valid driver’s license and clean driving record required and ability to pass College Track’s drivers clearance process
College Track requires that the holder of this position be fully vaccinated against COVID-19, as defined by the CDC. College Track will require proof of vaccination from each current and future employee.
Compensation & Benefits
Full Colorado Salary Range: $57,000 - $77,000
College Track offers a competitive, region specific, salary based on the organization’s compensation philosophy, which is grounded in market data. We also offer comprehensive health & welfare benefits and top of the market paid time off.
Please upload a PDF resume and thoughtful cover letter with your application. We will only contact candidates chosen for further consideration. No phone inquiries please.
College Track works to remove barriers for first-generation college students on their journey to college completion. Our commitment to removing barriers for first-generation college students doesn't stop when college ends. While we hire great people from a wide variety of backgrounds, we especially encourage applicants who identify as first-generation college graduates to apply for open opportunities on staff.
College Track is an equal opportunity employer fully committed to achieving a diverse workforce. College Track does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.