Position Overview

The Assistant Controller is responsible for ensuring College Track has adequate systems, procedures, and internal controls in place to mitigate risk, streamline and ensure the accuracy of College Track’s financial results in support of its mission. The Assistant Controller reports to the Controller and oversees the work of the Accounts Payable Specialist and Staff Accountant with functional responsibility for accounting procedures including but not limited to the monthly close and reporting, annual audit and tax filings, accounts payable, general ledger, payroll, scholarships.

The Assistant Controller will ensure that College Track’s accounting systems, checklists, and procedures are properly maintained and updated to support ongoing operations and effective program implementation as well as to conduct flawless audits. 

Primary Responsibilities Include:

  • Manage all day-to-day accounting operations and ensure they are carried out with a high level of efficiency, precision, and integrity. Specific duties include:
    • Lead and manage all accounts payable and payroll activities of the organization and ensure compliance with appropriate GAAP standards and regulatory requirements.
    • Establish, maintain and monitor a system of internal controls to ensure accurate accounting and reporting.
    • Manage Accounts Payable system and staff, ensuring vendors are paid correctly in accordance with their terms and related expenses are properly recorded. Review and approve weekly check-run and oversee annual 1099 process.
    • Manage the bi-weekly payroll process and staff to ensure that payroll is performed accurately and timely and payroll accounts are reconciled.
    • Prepare organizational cash flow forecast by working in partnership with program and development leadership, as well as other senior management.
    • Lead the annual audit process and 401(k) audit and maintain relationships with external auditors.
    • File all federal, state, and local business and tax reporting compliance requirements and other filings, including annual property tax exemptions.
    • Lead the month-end and year-end close process, including the review and approval of journal entries and balance sheet reconciliations. Complete month-end close within 10-business days.
    • Produce monthly financials within 14-business days in partnership with the development team.
    •  Reconcile all bank accounts.
    • Reconcile scholarship Bank Book liability, collaborating with the data and scholarship teams when needed.
    • Research and evaluate the impact of new accounting pronouncements on financial statements and implement new processes and solutions as needed.
    • Lead accounting team ad-hoc projects to streamline processes and enhance efficiency.
  • Enhance the system of checklists, processes, and procedures to accomplish the following:
    • Ensure internal controls are in place that protect the organization against fraud and provides assurances that College Track’s accounting records are accurate and complete.
    • Streamline inefficiencies within the organization; develop systems and processes that minimize the amount of effort required by College Track staff to complete administrative tasks such as timesheets, expense reports, and invoice processing, while maintaining airtight internal controls.
    • Implement a continual cycle of review of processes and procedures to ensure that College Track is running a best-in-class accounting department.
  • Team Management
    • Lead, manage, and develop the accounts payable team to best support the account needs of College Track.
    • Ensure the team is high functioning, strategic, and service-minded as they partner with leaders for organizational, culture, and workforce support.
    • Manage and coach the team on growth & development of key competencies to ensure team and individual success on individual goals & development.

Skills & Experience Required

First and foremost, the Assistant Controller must embrace the College Track vision of transforming low-income communities into places where college readiness and college graduation are the norms. Additionally, candidates must possess the following qualifications: 

  • Minimum of a B.A., or related degree.
  • At least 5 years of relevant accounting or Assistant Controller-like experience.
  • Significant experience with non-profit accounting systems, fund accounting, and government funding compliance.
  • A track record in grants management as it relates to compliance and reporting of multiple government, corporate, and foundation grants is essential.
  • Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments.
  • Knowledge of non-profit Generally Accepted Accounting Principles (GAAP).
  • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.
  • Demonstrated success as a manager and developer of people and teams.
  • Agility and the capability to think strategically while executing tactically within a lean and resource-constrained environment.
  • Exceptional communication skills with a demonstrable ability to write effectively, speak persuasively, and listen attentively.
  • Superior organizational and project management skills with strong attention to detail.
  • A history of achieving results and willingness to go the extra mile to reach goals.
  • A constant learner who is interested in being a proactive, positive member of the team.
  • High level of self-awareness, humility, and emotional intelligence.

Additional Requirements

College Track requires that the holder of this position be fully vaccinated against COVID-19, as defined by the CDC. College Track will require proof of vaccination from each current and future employee.

Compensation & Benefits

College Track offers a competitive, region-specific, salary based on the organization’s compensation philosophy, which is grounded in market data. We also offer comprehensive health & welfare benefits and top-of-the-market paid time off.

To Apply:

Please upload a PDF resume and thoughtful cover letter with your application. We will only contact candidates chosen for further consideration. No phone inquiries, please.

College Track works to remove barriers for first-generation college students on their journey to college completion. Our commitment to removing barriers for first-generation college students doesn't stop when college ends. While we hire great people from a wide variety of backgrounds, we especially encourage applicants who identify as first-generation college graduates to apply for open opportunities on staff.

College Track is an equal opportunity employer fully committed to achieving a diverse workforce. College Track does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.


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