Recruiting Coordinator

Do you excel in dynamic, high-energy environments and have a knack for optimizing processes? Are you in your happy place when you’re thinking around corners, anticipating downstream effects in your work? If you're excited to contribute to the growth of a rapidly advancing robotics company, we invite you to join us as our Recruiting Coordinator at Collaborative Robotics reporting directly to the VP of Talent Acquisition.

In this role, you will be instrumental in executing our talent acquisition efforts, supporting a seamless journey for both candidates and employees from start to finish. The Recruiting Coordinator will ensure efficiency in our daily operations, optimizing interview scheduling while taking into account specialized recruiting nuances in our high growth environment. Collaborating closely with our VP of Talent Acquisition and our Senior Recruiters for Robotics & AI, you will help to refine our strategies and processes, making sure we continue to attract and quickly engage the brightest talents in the field.

Collaborative Robotics is a team of innovators and builders redefining the future of human-robot interaction. We are working to realize a world where robots are a trusted extension of your surroundings. They work, adapt, and react around you. Not the other way around.

This role is located onsite at our Santa Clara, CA headquarters. We are seeking candidates currently within commuting distance of the office, available to work full-time, Monday through Friday, 8:00 AM to 5:00 PM. While we welcome individuals planning to relocate independently, please note that relocation assistance is not provided for this role.

Key Responsibilities:

• This role is responsible for fostering a top-tier candidate experience, focused primarily on high volume scheduling and owning through completion of onboarding.
• Take full ownership of the scheduling process from end to end, catering to both ongoing and opportunistic hiring needs.
• Act as a welcoming host for both virtual and onsite interviews, ensuring a smooth and engaging experience for candidates.
• Collaborate with the team in addressing recruiting operations issues, leveraging data and tools to devise effective solutions.
• Utilize tools like Greenhouse, TriNet, Google Suite, and others, ensuring a timely and positive experience during the hiring and onboarding processes.
• Lead clear, direct, and professional interactions with candidates and hiring partners, both in writing and orally, while possessing exemplary follow-up skills to ensure tasks are completed fully and efficiently.
• Assist with the onboarding and offboarding processes for new hires and employees, including tasks such as scheduling the first day, preparing necessary documentation, and coordinating logistics.
• Maintain confidentiality of employee data and generate analytical reports to inform strategic HR and recruiting decisions.
• Coordinate all aspects of recruiting events, from managing the calendar for university recruiting to overseeing registration and logistical details.
• Assist with the summer internship program, ensuring a productive and engaging experience for interns.
• Address and provide solutions for both internal and external queries or requests, ensuring assistance is delivered efficiently and effectively.

Minimum Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent work experience.
• 1+ years of professional experience in HR or talent acquisition support roles, or executive coordination roles, ideally within technical fields.
• Exceptional follow-up and follow-through skills with a strong sense of urgency.
• Excellent communication and interpersonal skills, with the ability to effectively build relationships with candidates and team members.
• Highly organized with the capability to manage multiple tasks and projects simultaneously.
• Comfortable working with onsite and remote teams and adept at self-management and initiative.
• Ability to work full-time 8:00am-5:00pm onsite in Santa Clara, California.
• Must have and maintain US work authorization.

Preferred Qualifications:

• Experience working in a fast-paced startup environment.
• Knowledge of candidate experience best practices.
• Familiarity with Applicant Tracking Systems (ATS) and HR software.
• A passionate advocate for diversity and inclusion in the workplace.

The non-exempt hourly range for this full-time position is $30-40/hr, plus comprehensive benefits. Our salary ranges are determined by role and experience level. The range reflects the minimum and maximum target for new hire rates for the position in Santa Clara, CA. Within the range, individual pay is determined by additional factors, including job-related skills, experience, and relevant education or training.