Junior Administrator

ClearMotion is launching groundbreaking new technology. A high bandwidth active suspension system that will revolutionise the automotive industry.  We have a high demand for our product from both suppliers and OEMs.

 

Summary

Due to our recent expansion we are looking for a Junior Administrator to join our team.

As the first point of contact within the company, it is important that you are warm, friendly, confident with a positive outlook and a great ambassador for the business. This role would also include dealing with a variety of administrative tasks as detailed below. The role reports into the Director of UK Operations.

This is a full-time role. Our offices are located on the MIRA Technology Park therefore your own transport would be essential.

Duties and Responsibilities

 

Reception

  • Greet and welcome visitors and contractors to the offices, ensuring they are assisted in a timely and courteous manner
  • Maintain workplace security by issuing, checking and collecting badges as necessary and maintain visitor log
  • Monitor and ensure that the reception area is kept tidy and projects a business-like image

 

Telephone System

  • Answering, forwarding and screening phone calls. If necessary, taking messages and passing these on via the email system
  • Ensure all voicemail messages to the main office number are taken and directed to staff members
  • Maintain and ensure that the answer machine message is appropriate at all times
  • Train all new staff in the operation of the telephone system, as part of the Onboarding process. Take a pro-active approach to ensuring existing staff are properly trained on making full use of the system
  • Review and update on a regular basis the staff contact numbers and telephone extension lists
  • Report any telephone equipment and/or line faults

 

PA Duties

  • Managing directors’ diaries and organise meetings and appointments
  • Maintain the booking systems for any room usage for meetings
  • Prepare meeting rooms and assist in any arrangements for catering provisions
  • Monitor and ensure the meeting rooms are kept tidy and project a business-like image
  • Booking and arranging travel, transport and accommodation for all UK employees

 

General Administration

  • Ensure that the kitchen, snack and drink points are adequately stocked. Task includes ordering new supplies, identifying new suppliers and obtaining the best price
  • Ensure all facilities are adequately stocked. Task includes ordering new supplies, identifying new suppliers and obtaining the best price
  • Ensure the office supplies are adequately stocked. Task includes ordering new supplies, identifying new suppliers and obtaining the best price.
  • Provide administrative and general support to the Operations Director in ensuring compliance with Health and Safety Regulations.
  • Trained first aider (training will be given if required)
  • Other duties as required

 

 

Required skills

  • Previous experience in a similar role preferred
  • Excellent written and verbal communicator
  • Proficient in Microsoft Office
  • The ability to work autonomously and think on your feet
  • Excellent organisational skills
  • Enthusiastic, with a can-do attitude

Benefits

  • Competitive salary
  • Company pension scheme
  • Company health plan
  • Company life insurance, critical illness and income protection
  • Daily lunch
  • Unlimited holiday

 

 

 

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