Pay Range: $22.90 - $25.76/hr.

Job Posting Closing on: Monday, October 28, 2024

Workdays & Hours: FLSA Nonexempt position. Monday – Friday 8am – 5pm. Hybrid on-site work model available upon successful completion of initial probation; staff required to be on-site at least 2 days per week

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Assistant (MRC) position is available with the City of Fort Worth’s IT Solutions (technology) department in the Strategic Planning Division. The IT Solutions Department currently has 174 full-time employees along with approximately 10-15 staff augmentation contractors at any given time. This position will contribute to the City’s strategic goals, mission and vision by supporting the Executive Leadership team, scheduling meetings and creating agendas as needed; serving as department Medical Records Custodian (MRC), Workers’ Compensation Coordinator (WCC), secondary timekeeper and back-up Human Resources Coordinator (HRC).

The MRC will assist employees with medical leave and accommodation requests related to the Family Medical and Leave Act (FMLA) and Americans with Disabilities Act (ADA) in collaboration with the City’s Leave Coordinator and third-party vendor. This position will also provide staff augmentation support, travel assistance for requests, paperwork, and related payments, as well as serve as secondary timekeeper, making corrections, running queries, and ensuring accuracy of submitted time each pay period. This position will serve as back-up HRC and be responsible for related tasks in the absence of the primary HRC and should be able to communicate effectively across all levels of organization.

Minimum Qualifications: 

  • Associate’s degree in public administration, business administration or a related field
  • Four (4) years of responsible clerical and administrative experience
  • Candidate selected for hire must pass a Criminal Background Check for CJIS

Preferred Qualifications:

  • Experience in Human Resources areas i.e., (medical leave requests, payroll, financial reports or accounting)
  • Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel).
    • In Excel – experience creating, updating and manipulating spreadsheets, building pivot tables, linking data to other spreadsheets, accessing data to provide counts, data and analysis.
  • Advanced level of PeopleSoft (ERP) or similar human resources system experience and position management and processing personnel actions (ePAR)
  • Knowledge of Visio software to update and maintain organizational charts
  • Proven customer service skills and experience with public contact

The Administrative Assistant’s job responsibilities include:

  • Under supervision, provide support to the daily operations of IT Solutions Department Human Resources Unit including recruitment, onboarding, out-processing, and payroll
  • Provide administrative support to general employees, staff augmentation contractors and their vendors
  • Providing executive support to include calendar management, travel requests, and general administrative related tasks
  • Managing and monitoring positions and vacancies; supporting recruitment efforts, onboarding and out-processing needs, preparing ePARs (electronic Personnel Action Requests) to manage personnel changes and updates in PeopleSoft (Human Capital Management System)
  • Provide ad hoc reporting as needed; preparing vacancy analysis updates for management staff processing CJIS background check requests; and badge order and access requests
  • Respond to requests for information from supervisory staff, employees, or vendors; conduct follow-up research to retrieve answers and supporting information
  • Run weekly, monthly, quarterly and year-end position management and related reports;
  • Perform well in a high-volume, task-oriented work environment
  • Maintain IT Solutions Department personnel and training files to include filing, retention and destruction of files per the City’s Records Retention Schedule
  • Participate in special projects as assigned

Criminal Justice Information Systems (CJIS) Background Check

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.  Due to CJIS requirements related to system access, the following will result in being disqualified for this position:  Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer.  It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

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