About Chief:

Chief’s mission is to build the most powerful network focused on connecting and supporting women leaders. Our members are VP and C-level executives across every industry who are leading their companies today and building a more equitable tomorrow. Chief was recently recognized as one of Fast Company's Most Innovative Companies of 2021, and you can read more about us in Forbes or watch us on the Today Show.

Launched in early 2019, Chief is a Series A stage start-up backed by General Catalyst, Inspired Capital, Primary Ventures, and other top-tier investors. We’re headquartered in New York City, with membership open in Los Angeles, Chicago, San Francisco, Boston, and Washington, DC. Our flagship locations are in NYC, LA, and Chicago.

About the Role:  

The Office Manager will play a key role in overseeing the day to day operations of the internal office. The Office manager will be responsible for creating and maintaining a pleasant work environment, while ensuring high levels of organizational effectiveness, communication, and safety. The ideal candidate will possess the experience and personality to maintain an authoritative role and assure all company policies are adhered to. This role will report into the Head of Local Operations and Development and is required to be in the office. 


  • Manages staff workspace reservations ensuring team members have an assigned space prior to entering the office 
  • Ensures the office facility is neat, clean, and well maintained
  • Enforces COVID-19 policies and procedures
  • Handles the acquisition and maintenance of all facilities functions including but not limited to: equipment, furniture, telephone, security, HVAC, cleaning services, cable hook-ups, and any other area relating to the functioning of the office space 
  • Handles all day-to-day requests from staff for any in office services, equipment, moves, etc.
  • Develops and maintains all vendor relations to ensure prompt and quality service
  • Maintains lists, service contracts, schedules, and reports of equipment, procedures, and security cards, etc. 
  • Works with all contractors for any construction projects previously approved and works within a budget to deliver completed work within budget and within a reasonable time period. Secures competitive quotes as needed
  • Is the liaison with the building staff; Works with the building management and staff to ensure plant maintenance, safety, and security
  • Works closely with IT contractors (Electric) on any shutdowns required by the building or for maintenance
  • Handles all day-to-day requests from staff for any in office services, equipment, moves, etc.
  • Communicates with staff regarding any office-wide issues, changes, or announcements affecting the staff
  • Works with finance to arrange for the payment of all office services/facilities-related invoices on a timely basis
  • Prepares the office budget annually for approval
  • Oversees the ordering and delivery of all office supplies
  • Handles the issuance of all security cards and keys as needed by the employee
  • Responds to equipment failure issues and alarms in a timely fashion and notifies the service provider as well
  • Responsible for employee and equipment moves
  • Responsible for stocking the kitchen with milk and supplies
  • Oversees processing of all mail, packages, deliveries (both outgoing and incoming)
  • Handles special projects as needed or assigned
  • Executive Assistant Responsibilities: Provide quality support for the executives and the organization

What We're Looking For:

  • 3+ years of office management or other relevant experience
  • Facilities management experience
  • Ability to be creative, strategic, and think outside the box to solve problems
  • Attention to detail to ensure tasks are completed thoroughly and correctly 
  • Organization and ability to multitask to complete a wide variety of tasks
  • Strong interpersonal skills to interact positively with all employees 
  • Ability to communicate clearly and effectively with many different teams, team leads and outside vendors
  • The ability to concurrently manage multiple projects and priorities while maintaining a high standard of delivery overall
  • Strong vendor management skills
  • ​Flexibility to help adjust to new tasks should company or office needs change

Why You'll Want to Work Here:

  • Competitive salary and equity
  • Unlimited vacation policy
  • Full medical, dental, and vision packages, 401(k)
  • Experience as an early member of a startup team with exciting early traction
  • Opportunity to work for a startup focused on driving real change for women in business
  • Opportunity to create and attend inspiring experiences and events with leaders of the industry
  • Headquartered in beautiful Flatiron space

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