Established in 1998 with 97 students, CCCS has steadily increased to more than 4,000 students in grades K-8 across 12 state-of-the-art buildings on four campuses. The school is a true community success story that has transformed the lives of thousands of students and their families, while breathing life back into a city that was once one of Philadelphia’s most vibrant manufacturing suburbs.

Job Summary:

To provide administrative support for assigned administrators and perform a variety of clerical, secretarial, and other administrative functions required for the operation of the school to ensure the maximum impact on educational outcomes of students.

Essential Functions:

Primary point of contact for all visitors to the school, ensures visitors sign in and obtain visitors badges
Coordinates all requests for early dismissal of students. Ensures that child release is made only to parent, guardian or other authorized adults and that these individuals complete the sign out sheets prior to release of student
Monitors the front door camera and admits visitors/parents to building via the front door
Keeps schedule for Principal/Assistant Principal
Assists with staff attendance. Keeps a daily attendance log of staff which is transmitted to HR and the Assistant Principal each day
Keys student attendance to the website only when a teacher is absent
Works with the Assistant Principal and the Dean and Assistant Dean of Students to ensure efficient school dismissals and may assist with bus dismissals via intercom system as needed
Assists in organizing and maintaining student files and records
Answers the phone in a prompt professional manner and assists in routing of calls to appropriate personnel and provides phone assistance if knowledgeable on the subject matter
Processes incoming mail by date stamping and distributing to the appropriate person
Types memos, letters and spreadsheets using Microsoft Word and Excel
Copies and distributes communications to teachers and students
Coordinates requests for mailing services, i.e. registered mail or package pick up with the Mail Room
Maintains accurate and updated employee lists as directed
Updates bus lists as directed by the Director of Child Accounting and Assistant Principal
Performs other related duties as assigned

Minimum Requirements:

High School Diploma or GED; Associates degree or higher preferred
Minimum 1 year of secretarial work experience, some college or business school preferred
Pennsylvania Criminal Record Check Clearance
Pennsylvania Child Abuse Clearance
FBI Criminal Background Clearance

Demonstrated Knowledge of:

Knowledge of modern office methods and procedures, filing & telephone techniques, and office equipment, as well as English usage, spelling, grammar, and punctuation.
Use of personal computers, specifically Microsoft Office Suite software packages
Maintain current working knowledge of policies and regulations necessary to answer work-related and general information questions.

Demonstrated ability to:

Represent one’s self and CCCS in a positive and professional manner consistent with a personal commitment to fulfilling the school’s mission statement and core values while displaying service and involvement, creativity and innovation, dignity and respect, personal and professional integrity, and a duty to safeguard sensitive or confidential information from intentional or unintentional disclosure
Excellent written and verbal communication skills
Reliable and self-sufficient
Ability to handle and prioritize multiple projects
Extremely organized
Ability to perform duties with speed and accuracy without immediate and constant supervision
Interact and work cooperatively with students, parents, staff and the CCCS community in a timely and courteous manner.

Note: CCCS has the exclusive right to alter this job description at any time. This job description is not an employment agreement or contract.

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