About Charles River Associates:

For over 50 years, Charles River Associates has been a premier consulting firm that offers employees a place to collaborate with and learn from a diverse group of consultants, industry experts, and academics.  At CRA you will join leading minds who use economic, financial, technical, and business analysis to solve complex problems for an impressive roster of clients, including 99% of the top 100 law firms, 89% of the Fortune 100 companies, and government agencies around the globe.  CRA offers a collaborative environment, with teams who strive for client excellence by bringing curiosity, resourcefulness, and initiative to their work. 

Job Overview:

We are seeking a full-time Executive Assistant in our São Paulo, Brazil office to provide administrative support to several senior staff members of our Risk, Investigations and Analytics practice. The ideal candidate will be a well-organized and detail-oriented self-starter who can accomplish most tasks independently. We need a proactive, energetic team player with a positive attitude who is willing to take on additional tasks.

Responsibilities:

  • Manage office costs and budget, ensuring proper review, tracking and reconciliation of expenses
  • Act as local office liaison with corporate and as the primary contact for building management       
  • Manage all vendor relationships, negotiating for best pricing and terms and ensuring strong service to meet internal client needs         
  • Handle all on-going office maintenance issues including office equipment, copiers, storage, carpet-cleaning, key card entry, plant maintenance, building-related items and overall tidiness
  • Manage any space-expansion related needs with corporate and vendors, including office relocations, build-out specifications, and furniture requirements
  • Act as primary point person for all office-related inquiries by employees, corporate, or external vendors, resolving any issues as needed        
  • Ensure proactive communication with employees on all office-related news that may impact them
  • Develop and ensure compliance of office policies, including security and safety procedures and the emergency evacuation plan
  • Work with Human Capital on execution of employee on-boarding and off-boarding (building passes, office set-up, orientation, business card orders), as well as office event planning

Qualifications:

  • Bachelor’s Degree with minimum 3 years work experience
  • Previous relevant experience in administrative roles
  • Proficiency in MS Word, Excel, PowerPoint, and Outlook, as well as Google Drive
  • Experience supporting several senior-level people simultaneously
  • Fluency in both English and Portuguese
  • Excellent verbal and written communication skills
  • Excellent organizational skills and be able to effectively prioritize tasks
  • Be extremely detail-oriented and able to complete tasks efficiently and accurately
  • Dedicated, dependable and focused
  • Outgoing, positive approach and be able to work well in a small team environment
  • Willing to take on more complex tasks over time

 

How to Apply

To be considered for this role, please submit a resume and cover letter (please note these should be submitted in English)

 

 

 

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