WHO WE ARE
The Charles and Lynn Schusterman Family Philanthropies (Schusterman) is a global organization that seeks to improve lives, strengthen communities and advance equity. Our philanthropic vision is grounded in a commitment to pursue justice, repair the world and treat all people with dignity and civility. We invest in efforts to improve public education in the United States, strengthen the Jewish people and Israel, and address the needs of marginalized individuals and communities.
Our culture is built on a foundation of principles that guide our attitudes, behaviors and interactions in the workplace. We look for people to join our team who are trustworthy, excellent, risk-takers – and who are committed to equity. Team members who are trustworthy look to build connections with others, are open to feedback and cultivate a culture of caring and respect. We strive for excellence by driving toward measurable results and consistently growing our knowledge and skills for maximum impact. We look to take risks by demonstrating curiosity and finding new, innovative ways of working. We strive to create a work environment rooted in equity where all members of our team feel a sense of belonging, are treated fairly and have the ability to have to use their voices to effectively advance our mission.
The Executive Assistant (EA) will provide confidential administrative support to two teams: Talent/Human Resources (HR) and Information Technology (IT). On the Talent/HR side, the EA would support the Chief Talent Officer, as well as two Directors who are overseeing the implementation of our Talent Development Framework (which reflects our continued investment in the recruitment, development, engagement and retention of our professional team). The EA will also provide general support to the HR team on a variety of talent and human resources-related duties. On the IT side, the EA would support the Chief Information Officer and a Director. This position will be located in Schusterman's Washington, DC office.
Job responsibilities will include, but not be limited to:
- Provide full administrative support to Chief Talent Officer and Chief Information Office with a variety of responsibilities and special projects including scheduling, booking travel, completing expense reports and tracking deliverables.
- Provide limited administrative support to three Directors across the Talent/HR and IT Teams to include scheduling.
- Assist in preparing, managing and storing sensitive files for Talent/Human Resources policies and procedures.
- Help organize and manage new employee orientation, onboarding and training programs.
- Draft presentations and letters/memos.
- Access, organize and analyze data.
- Serve as gatekeeper.
- Other duties as assigned, which may include providing administrative support to additional senior leaders.
COMPETENCIES NEEDED TO BE SUCCESSFUL
- Building relationships with colleagues across the organization and partner with key team members.
- Demonstrating a commitment to valuing racial equity and diversity and contributing to an inclusive working and learning environment.
- Managing schedules, activities and projects effectively and efficiently.
- Maintaining a clear perspective between the overall picture and the details.
- Anticipating needs.
- Is resourceful and adaptable.
- Is diplomatic.
The following qualifications are representative of the high level of demonstrated skills, maturity, judgment and ability to work with a wide range of constituencies required of Schusterman employees:
- At least 3 years of relevant work experience.
- A Bachelor’s degree or comparable experience.
- Excellent organizational and time management skills and a strong attention to detail.
- Excellent verbal and written communication and interpersonal skills necessary to develop cooperative working relationships across departments.
- Demonstrates an extreme level of confidentiality.
- A high degree of flexibility in order to meet deadlines for projects while responding quickly to many individual requests related to scheduling.
- A “self-starter” willing to take the initiative and own high priority tasks and projects.
- A high level of personal responsibility, integrity, trust and accountability.
- Prior experience in Human Resources or similar relevant field preferred.
- Demonstrated experience using technology and possessing thorough knowledge of: (a) modern office practices and procedures; (b) the use of office machines, equipment and software; (c) Microsoft Office suite proficiency; and (d) comfort with basic web skills.
- No travel required.
Competitive salary band of $70,000 - $90,000 based on experience and Schusterman’s commitment to internal equity. A strong benefits package is also included. Schusterman encourages ongoing professional development and supports activities aligned with one’s individual career growth plan. Schusterman does not cover relocation expenses for this position.
Charles and Lynn Schusterman Family Philanthropies is an Equal Opportunity Employer. Schusterman promotes diversity and provides equal employment opportunities without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, religious creed, disability, genetic information, age, marital status, sexual orientation, or military and veteran status. We encourage individuals of all backgrounds to apply.