Associate, Impact and Operations

WHO WE ARE

Charles and Lynn Schusterman Family Philanthropies (Schusterman) strive for a future in the United States and Israel that lives up to their ideals and achieves more just and inclusive societies. We work to advance racial, gender, and economic equity in the U.S. and foster a more joyful and diverse Jewish community. Our culture is built on a foundation of principles that guide our attitudes, behaviors and interactions in the workplace. We look for people to join our team who are trustworthy, excellent, risk-takers – and who are committed to equity. Learn more about us! 

OUR CULTURE

Our culture is built on a foundation of principles that guide our attitudes, behaviors and interactions in the workplace. We look for people to join our team who are trustworthy, excellent, risk-takers – and who are committed to equity. Team members who are trustworthy look to build connections with others, are open to feedback and cultivate a culture of caring and respect. We strive for excellence by driving toward measurable results and consistently growing our knowledge and skills for maximum impact. We look to take risks by demonstrating curiosity and finding new, innovative ways of working. We strive to create a work environment rooted in equity where all members of our team feel a sense of belonging, are treated fairly, and have the ability to have to use their voices to effectively advance our mission.

JOB SUMMARY

The Associate, Impact & Operations (Grantmaking) works under the supervision of the Director, Impact and Operations and closely with the U.S. Jewish Grantmaking team.

The Operations Associate supports the Director, Impact and Operations to provide grantmaking support to the U.S. Jewish Grantmaking portfolio, ensure compliance with legal requirements for grantmaking and work with a variety of teams to improve efficiency and effectiveness for our grantmaking teams. The Operations Associate will have broad exposure to grantmaking practices, deep work in our technical systems and support our technology team in improving our grantmaking systems. Our ideal candidate will be a project manager who can multitask and manage competing priorities.

RESPONSIBILITIES

Application Process Management (50%):

• Support grantmaking teams with application set up
• Processing new grantee setup including registration and payment information collection
• Ensuring accurate data for grantee organizations and applications
• Providing stewardship of applications through the process
• Responding to questions and providing support on grantmaking
• Finalizing grant agreements to ensure alignment with internal practices and collecting signatures

 Grants Management (40%):

• Ensuring payments are made on time and with all relevant information completed
• Follow up with grant reporting to support grantmaking teams in completing review
• Ensures payments are updated as needed to ensure they go out in a timely manner

 Other (10%):

• Support teams with budget creation and ensure data integrity
• Serve as a member of the Cross-Org Operations Team and IT & Grantmaking Team
• Potential for office management support (dependent on location and staffing)
• Other Projects as assigned

 REQUIRED QUALIFICATIONS

 The following qualifications are representative of the high level of demonstrated skills, maturity, judgment, and ability to work with a wide range of constituencies required of Schusterman employees:  

• 3-5 years of relevant professional administrative operations experience required. 
• A Bachelor’s degree or comparable, relevant professional experience. 
• Excellent verbal and written communication and interpersonal skills necessary to develop cooperative working relationships with supervisory personnel, co-workers, grantees, program participants and the public required.
• An ability to understand and interpret pertinent policies and procedures clearly and accurately, especially those requiring Schusterman employees to maintain the highest level of confidentiality regarding business and personal matters of Schusterman, its trustees and its officers required.
• Ability to write clearly and concisely to summarize key points and recommendations
• Effective project management skills and attention to detail while managing multiple priorities. 
• Ability to thrive in a small collaborative setting where teamwork, passion, positivity, and resourcefulness are highly valued 
• PC skills (with proficiency in Microsoft Outlook, Word, Excel, and PowerPoint), as well as a thorough knowledge and comfort of basic web skills required.
• Ability to travel 10% (primarily staff retreats and relevant conferences). 

COMPENSATION

Competitive hiring range of $80,000-$93,000 based on experience and on Schusterman’s commitment to internal equity. A strong benefits package is also offered. Schusterman encourages ongoing professional development and supports activities aligned with one’s individual career growth plan. Schusterman will not cover relocation expenses for this position.

Charles and Lynn Schusterman Family Philanthropies is an Equal Opportunity Employer. Schusterman promotes diversity and provides equal employment opportunities without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, religious creed, disability, genetic information, age, marital status, sexual orientation, or military and veteran status. We encourage individuals of all backgrounds to apply.