Founded by Dr. Priscilla Chan and Mark Zuckerberg in 2015, the Chan Zuckerberg Initiative (CZI) is a new kind of philanthropy that’s leveraging technology to help solve some of the world’s toughest challenges – from eradicating disease, to improving education, to reforming the criminal justice system. Across three core Initiative focus areas of Science, Education and Justice and Opportunity, we’re pairing engineering with grantmaking, impact investing, policy work, and movement building, to help build an inclusive, just and healthy future for everyone.
We believe we can help build a future for everyone.
- We aim to be daring, but humble: We look for bold ideas — regardless of structure and stage — and help them scale by pairing engineers with subject matter experts to build tools that accelerate the pace of social progress.
- We want to learn fast, but build for the long-term: We want to iterate fast and help bring new solutions to the table, but we also realize that important breakthroughs often take decades, or even centuries.
- Stay close to the real problems: We engage directly in the communities we serve because no one understands our society’s challenges like those who live them every day.
Our success is dependent on building teams that include people from different backgrounds and experiences who can challenge each other's assumptions with fresh perspectives. To that end, we look for a diverse pool of applicants including those from historically marginalized groups — women, people with disabilities, people of color, formerly incarcerated people, people who are lesbian, gay, bisexual, transgender, and/or gender nonconforming, first and second generation immigrants, veterans, and people from different socioeconomic backgrounds.
Be a part of our dynamic and growing Community Team which builds partnerships to support the work of local leaders and organizations who are tackling the most pressing challenges in the communities where they live and work.
The Chan Zuckerberg Initiative’s Community team seeks a full-time Team Administrator & Logistics Coordinator to manage the team’s administrative operations and provide administrative and personal assistant support to the team directors, including scheduling travel and meetings, drafting correspondence, coordinating internal processes, organizing logistics for team events -- both internal and external -- among other duties.
The Team Administrator acts as a liaison and representative for the Community team. As such, you have strong communication skills, can work independently, and solve problems creatively. This person will work in close collaboration with the rest of the staff across CZI as an integral team member.
- Directly support up to three Directors on the Community Team with scheduling and travel
- Manage expense reporting, tracking, and processing consultant contracts and invoices
- Schedule and trip management -- securing vital meetings especially with important external partners, preparing materials, arranging travel and organizing logistics both in advance and with last-minute changes
- Use the team’s time and energy to maximize efficiency and effectiveness
- Manage existing systems and create new ones as needed to keep the Community team organized including maintenance of systems of communication, calendar scheduling, filing, prioritizing incoming information and requests, and maintaining contact/correspondence records
- Develop a plan for team events and logistics, including budget (team events include internal offsites as well as external events such as trainings, convenings, town halls, etc)
- Identify and collaborate with vendors as needed, working with the CZI events team as appropriate
- Oversee event execution including on-site and off-site implementation, staffing, set-up, and preparing and distributing resources as needed
- Other tasks as requested
- 3+ years professional experience with related administrative, operations or project management work successfully driving time-sensitive, cross-functional projects in a fast-paced environment;
- Great organizational skills: you are self-directed with strong foresight and time management skills; you are flexible, adaptable when things change last minute; you are reliable and have strong attention to detail, able to deal with many moving pieces
- Excellent communicator and interpersonal skills: you are able to build productive relationships quickly with a diverse group of people
- Strong preference for someone who is knowledgeable of San Mateo County and the broader Bay Area
- Ability to collaborate and work with a diverse team
- Strong attention to detail, clear sharing of timelines, project plans, and progress
- A positive attitude and an ability to form relationships across program teams
- Tech savvy, comfortable communicating virtually and learning new office tools (especially Google Apps like Gmail, Calendar, Docs, Spreadsheets and Slack)
- Passion for our mission and desire to contribute to an innovative organization