Temporary Payroll Coordinator


The Opportunity   

This is a temporary position that is expected to last through November 2021

Reporting to the Payroll Manager, you will process and verify payroll information on a timely basis while maintaining payroll records and ensuring that employee time is reported and processed accurately in the preparation of payroll pay cards and direct deposit vouchers.

Who We Are  

The Center for Employment Opportunities (CEO) provides employment services to people with recent criminal convictions. Across the United States, over 6,000 people participate in CEO each year, transitioning to employment that supports themselves, their families, and their communities. What began as a demonstration project of the Vera Institute of Justice in the 1970s to address employment barriers facing the formerly incarcerated following release in New York City has grown into the leading reentry employment organization in the country, where over 25,000 formerly incarcerated individuals have secured full-time employment since 1996. Since 2009, CEO has gained support to expand its programs through government, nonprofit, and private organizations including the Federal Social Innovation Fund, the Edna McConnell Clark Foundation, Robin Hood Foundation, and Rockefeller Foundation. In 2016, CEO embarked on a 5-year strategic plan to grow to serve 9,000 participants annually.  

Who You Are  

  • You have a minimum of 2 years of experience in processing payroll (preferred)
  • You have strong computer skills to include MS Word, Excel, and Google Suite and you have used systems to collect and report out on data.  
  • You are self-motivated, results driven and prefers to work in a fast-paced dynamic environment with a willingness to meet tight deadlines while working independently
  • You are an outstanding communicator and can build multi-level relationships, you are  able to communicate clearly and concisely (verbally and in writing) and are able to tailor your communication style to various stakeholders  
  • You exhibit a sense of urgency concerning client servicing and are flexible to shift priorities as needed 
  • You have strong analytical as well as problem solving skills and are very detail oriented with excellent time management skills.
  • You are a self-starter who enjoys brainstorming and testing new ideas, sharing your ideas with others for feedback, and implementing and refining as you go.  
  • You enjoy setting ambitious goals and demonstrate eagerness, discipline, and resilience in achieving goals individually and collectively, no matter the complexities that arise. 
  • You understand the importance of confidentiality and exercise good judgment to maintain the confidentiality of critical and sensitive information, records, and reports.  
  •  You are commitment to maintaining current knowledge of industry trends, concepts, products, practices, and financial arrangement
  • You have the ability to break payroll and learn advanced concepts when ready

Major Responsibilities   

Responsibilities of the Payroll Coordinator will include, but are not limited to, the following:  

  • Consistently, accurately process “daily” payroll for 600+ employees on schedule for multiple entities across different states
  • Review, audit and export employee scheduled hours, new hire, and changes data from Salesforce system and import into the ADP Workforce Now payroll system
  • Process and pay daily Rapid Rewards, Stipends and Incentives payments to employees
  • Process pay card/direct deposit payments as well as employment verifications
  • Process and update tax exempt W4 submitted by employees in ADP Workforce Now payroll system
  • Process daily Netspend (Skylight) pay card enrollments. Update Netspend (Skylight) pay card Wage Statement Portal daily, to ensure employee pay statements are available when needed
  • Resolve pay card enrollment errors such as incorrect date of birth, address, social security numbers, incorrect account numbers provided, and employee’s name
  • Work with our Participant Scheduling Department to resolve pay discrepancies
  • Researches and resolves questions from managers and employees as they relate to the processing of payroll information including sick pay, banking, garnishments, retroactive pay calculations, tax questions, and other changes submitted via Cases in Salesforce              system
  • Assist out Finance department to prepare and record monthly payroll general entries
  • Review and ensure accuracy of all year-end statements including W2 statement
  • Preparing financial accounting reports and periodic payroll reports for management reviews and auditing purposes
  • Participate as project manager or team member on various projects as needed

More About Us  

The Center for Employment Opportunities believes that everyone deserves the chance to shape a stronger future for themselves, their families, and their communities. Our commitment to being an anti-racism organization that is inclusive across all identities and experiences drives us forward every day. We exist to create greater opportunities for people who face multiple barriers to personal and professional success, and we’re passionate about being agents of change who promote diversity, equity, inclusion, and access to opportunities for all.

People who are justice involved, people of color, people who identify as LGBTQ+ , and people with disabilities are highly encouraged to apply for vacant positions at all levels. We are an equal employment opportunity for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.

Apply for this Job

* Required

U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Center for Employment Opportunities are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.