SCHEDULE 1

JOB DESCRIPTION

Office Manager

 

Job Title: Office Manager

Reports to: Facilities Director

 

The primary objective of this role is to manage facilities services to the Austin office and support with administration for Canonical USA.  The role will act as a liaison with Business Services in UK and will assist the team with projects associated with all US employees.

 

Key Responsibilities and Accountabilities

 

  • Office Management & Administration

 

    • Facilities support to the Austin office, including liaison/communication with Managing Agents, Landlords
    • Administrative support to the Austin office and assist with other offices/premises that may be opened in the USA
    • Receptionist/front of house duties
    • Manage office suppliers/vendors including periodic review and reporting of services
    • Ensure the office complies with Health & Safety legislation
    • Manage US mobile phone account including periodic review and reporting of service
    • Assist EAs and Events team with internal events/sprints
    • Region-specific travel support
    • Plan in-house or off-site activities, including team outings, celebrations and conferences
    • Assist with all aspects of the office move 2019
    • Manage facilities budget, ensure accurate and timely reporting

Other requirements

  • Willing and able to undertake domestic and international travel, on occasion, if required by the Company.

Key Competencies

  • Good Communicator
  • Strong customer facing skills
  • Ability to work under pressure and prioritise customer needs
  • Able to maintain accurate and detailed records
  • Good keyboard skills coupled with sound grasp of spelling and grammar
  • Experience working in similar environment




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