Job Title: Office Manager - Part-Time

Reports to: Facilities Director

The primary objective of the Office Manager is to manage facilities services to the Boston office and support with administration for Canonical USA. The role will act as a liaison with Business Services in UK and will assist the team with projects associated with all US employees.

Key Responsibilities of the Office Manager

Office Management & Administration

  • Facilities support to the Boston office, including liaison/communication with Managing Agents, Landlords
  • Administrative support to the Boston office and assist with any other offices/premises that may be opened in the USA
  • Receptionist/front of house duties
  • Manage office suppliers/vendors including periodic review and reporting of services
  • Ensure the office complies with Health & Safety legislation
  • Manage US mobile phone account including periodic review and reporting of service
  • Assist EAs with internal events/sprints
  • Region-specific travel support

Cross-team

  • Coordinate global shipment and distribution for US, including Event Travel Kits and hardware
  • Tracking of Canonical ID Requests - tracking and inventory of hardware sent to QA and cert for testing, including collaboration with Taiwan
  • Accounts payable activities for USA
  • State notifications for Canonical USA
  • Manage subscriptions

Other requirements

  • Willing and able to undertake domestic and international travel, on occasion, if required by the Company.

Key Competencies

  • Good Communicator
  • Strong customer facing skills
  • Ability to work under pressure and prioritize customer needs
  • Able to maintain accurate and detailed records
  • Good keyboard skills coupled with sound grasp of spelling and grammar
  • Experience working in similar environment

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