About Calm

We have a simple mission at Calm: To make the world a happier and healthier place.
 
The heart of Calm is digital but the brand is expanding offline into a variety of products and services that bring more peace, clarity and perspective into people’s busy lives. We are building Calm into the Nike of the Mind. We believe Calm can become one of the most valuable and meaningful brands in the world.
 
Over 75 Million people have downloaded the app and we are growing by 100,000 new downloads a day. The company is profitable and headquartered in San Francisco, CA.
 
Calm was co-founded by Alex Tew (Million Dollar Homepage) and Michael Acton Smith (Mind Candy, Moshi Monsters, Firebox).
 
Mission
 

We are seeking an experienced Executive Assistant to support 2-3 executives on our Management Team. The person in this role will need to be a skilled problem-solver and an organizational force given the complex calendaring and meeting planning that will be required. Additionally, the ideal candidate must have a proven track record of success in supporting a C-level executive in a fast-paced, dynamic work environment. 

We are looking for someone who thrives in an environment where they are multitasking and context switching frequently throughout the day, with an approachable attitude, a mature professional, gifted with the ability to handle urgent, confidential and challenging situations with grace and tact.  


Outcomes

  • Coordinate internal and external meetings for multiple executives
  • Resolve overlapping commitments and protect time for shifting priorities
  • Primary point of contact for all internal and external communications with the executives
  • Manage hectic, complex, and frequently changing calendars
  • Prepare expense reports and assist with other documentation as needed 
  • Provide support with recruiting logistics (i.e. sourcing support, scheduling, etc)
  • Support company wide initiatives e.g., all-hands, company events, offsites,  etc. 
  • Set up travel and accomodations for the executives and/or visitors of Calm
  • Work with the Executives direct reports on preparing reports, documents, presentations or any type of document needed to support the business
  • Own and manage any projects assign by the executives
  • Handle a few non-work related tasks for the execs

Competencies

  • Minimum 7 years of experience providing complex calendar management, travel, and expense reports for 2 or more C level executives
  • Experience prioritizing multiple projects
  • Extraordinary time management skills and makes attention to detail a priority
  • High EQ and strong communicator, both written and verbal
  • Maintains appropriate discretion regarding confidential business matters
  • Excellent common sense and ability to make appropriate decisions autonomously
  • Proactive. Will follow up when things aren’t resolved
  • Enthusiasm and passion for quality
  • Strategic planning to maximize the executives time and efficiency 
  • No ego: must be humble and not territorial 
  • Possesses a “whatever it takes” mentality. No task is too big or too small
  • Team player, has to be able to work with varying personalities and be patient 
  • Quick learner with a knack for technology, who is able to figure out new systems and adapt on the go 

Desirable

  • Experience working in a high growth startup 
  • Interest in health and wellness, as well as experience in the tech space
  • Proficiency in Google Suite & Slack
  • Proficiency with Sheets or Excel
  • Proficiency with project management tools e.g., Asana, Trello, Jira, etc. 

 

Benefits

  • Competitive salary and equity
  • Take what you need PTO
  • We pay your medical, dental, & vision insurance premiums
  • 401K
  • Life insurance and disability benefits
  • Apple or PC equipment
  • Fun, energetic work environment
  • Opportunity to work with a product focused on making the world happier and healthier

And much more...

Calm is deeply committed to diversity, equity and inclusion, both in our hiring practices and in our experiences as a Calm employee. We strive to create a mindful and respectful environment where everyone can bring their authentic self to work, and experience a culture that is free of harassment, racism, and discrimination. 

Calm is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. 

Calm is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. Please inform Calm’s Recruiting team if you need any assistance completing any forms or to otherwise participate in the application process.

Apply for this Job

* Required
  
  


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Calm are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.