Office Manager

Job Description

Bynder is seeking an experienced in-person Office Manager (full-time) to take our Barcelona workplace to the next level during our scaling transition. As our Office Manager, you make miracles happen for the Barcelona office and their employee experience. You love to organize and manage projects such as internal events, social programs, contact with suppliers and office interior. You can juggle multiple priorities at once and are a real multi-tasker. You are famous for your positive attitude, hands-on approach and efficient working methods and make sure everything at the office runs smoothly. You love to see work cross-functionally with all different kinds of teams and people across the globe. 

The biggest challenge is managing a hybrid working situation in which you try to involve both employees that work from home and those who work from the office. You want to make the office as attractive as possible to stimulate people to come to our amazing offices but you also make sure to make the remote employees feel included. 

At Bynder, the Office Manager plays a vital role in driving the culture of the company and leading with one of our core values: #bynderlove and is respected as a key contributor to the employee experience! 

You will have 47 colleagues in Spain either working remotely and/or working in our office. Your job is to make it as easy as possible for them to do their work wherever they are. You provide them guidance from A to Z, but you also manage them to take responsibilities on their own. 

What you will do:

• You will have an important role in making Byndies feel welcome in our office.
• First point of contact for colleagues, suppliers, events, etc.
• Forward voicemail messages.
• Maintain and update office operations and procedures, improving workflow where appropriate.
• Maintain office handbook and office management shared drive.
• Financial administration of all purchases made.
• Keeps the invoice archive updated, creating PO’s.
• Take care of incoming and outgoing mail, shipping and receiving courier bookings.
• Order, organize and maintain inventory of office supplies, customer gifts, and company swag.
• Conceptualize and coordinate events and activities to promote team building and to drive the Bynder culture across a hybrid workforce, both in-office and off-site events.
  (After work drinks, breakfasts, dinners, summer party, gala, volunteer events).
• Keep the office nice and tidy, light maintenance tasks aligned with this.
• Slack engagement for culture building.
• Support for travel arrangements.
• Assist with scheduling meetings.
• Assist with new hire onboarding; set-up welcome email and package, facilitate ongoing communication regarding necessary supplies, training, etc. prior to the new hire’s start date and guidance during the first few weeks.
• You will report to the Facility manager EMEA located in the Netherlands. You will be working closely together with our Facility manager EMEA and team of office managers globally.
• You will learn a lot about all the aspects of Office Management.
• This is an on-site, full-time position.

What you have:

• You are a motivated, proactive, independent, and organized self-starter.
• You are tech-savvy and know your way around a computer and are a genius with Google Workspace.
• You are able to prioritize multiple conflicting tasks simultaneously.
• You get things done.
• You find it easy to build good working relationships both remotely and in person.
• You are a team player with the drive to work autonomously.
• Professional with the ability to exercise good judgment, discretion and confidentiality.
• You need to be available from the beginning of May.
• A background in (office) management, personal assistant/secretary roles, events/hospitality, project management.  
• You possess excellent written and oral communication skills in Spanish and English.  
• You have an outgoing and friendly personality and you love to work with an international team of office managers as part of a global team.

Nice to haves:

• Experience with Macbook.
• You speak/write Dutch.
• Experience in an international working environment with different cultures.
• Previous office management experience.

What we offer:

We know that all of us have lives beyond the office and we want to be sure that we enjoy them to the fullest. We offer competitive salaries, excellent work-life balance, healthy food, snacks and drinks, great workplaces, and endless fun with colleagues. 

Check out our exclusive perks!

• Challenging and inspiring work environment
• Flat hierarchy where your voice will be truly heard
• Opportunity to initiate your own projects
• An experienced team that is ready to welcome you anytime
• Unlimited vacation policy
• Competitive monthly compensation
• Apple gear
• Flexible work hours
• PensionDaily lunch

Our Barcelona office is right in the heart of the city and is just around the corner of the Ramblas.

To all recruitment agencies; we have our recruitment well covered. Please do not try to reach out to our recruiters or hiring managers. We do not appreciate any type of acquisition as a result of our job ads.