Executive Assistant

Job Description

 

OVERVIEW OF THE ROLE: 

Under the general direction of the Superintendent, provides complex and highly specialized administrative support to the Superintendent and Leadership Team; schedules and coordinates activities of the Superintendent; provides project management support for key areas of the Superintendent’s work; and provides information, recommendations and/or direction as may be requested by the Superintendent.

 

WHAT YOU’LL DO:

  • Provide high level administrative support to the Superintendent and Leadership Team, including crafting of agendas, compiling any necessary data, taking minutes, ordering of materials, etc

  • Assist in a variety of School and organizational operations, manage special projects, and perform related duties as assigned

  • Plan, prepare, post, and distribute agendas and meeting materials for the School Board and other special and ad-hoc committees and meetings in accordance with the Brown Act, when applicable, and attend all meetings of the Board 

  • Maintains Board Bylaws, Board Policies and Administrative Rules and Regulations database and files

  • Maintain the Superintendent’s calendar; schedule and facilitate meetings, appointments, and event arrangements

  • Provide project management support and direction for programs, as assigned 

  • Arrange travel and accommodations for the Superintendent and Leadership Team 

  • Assist in the preparation for the yearly county monitoring and accounting audit visits

  • Serve on and lead councils and committees as assigned

  • Communicate with staff, parents, students, and community to resolve issues or concerns as needed

  • Liaison between other schools, district offices/departments, businesses, parents, students, staff, community 

 

WHO YOU ARE:

  • You are detail-oriented, hardworking, and can execute at a high level

  • You can operate independently in a fast-paced environment

  • You are a go-getter and ready to roll up your sleeves each day to support in new ways

  • You have a high EQ and recognize the importance of empathy and joy in our work

  • You build strong relationships and can be trusted by all stakeholders

  • You communicate clearly and effectively

  • You have strong interpersonal skills and can handle situations with tact and diplomacy

  • You manage multiple projects simultaneously

  • You have the ability to utilize technology in your work output (Microsoft Office Suite, Zoom, Keynote, etc)

  • You have previous experience in an education setting (preferred)

  • You have prior work as an EA (preferred)

  • You have a BA/BS (preferred)

 

WHAT TO EXPECT FROM US:

  • 100% health care coverage, including dental and vision

  • School holidays and additional time off throughout the year

  • Competitive pay

  • Flexible work environment

  • Opportunities for professional development  

  • A fun, kind, hardworking team

 

Bullis Charter School (BCS), a K-8 charter public school located in Los Altos, California, provides students and parents with an innovative, empowering and results-oriented public school choice. At BCS, our programs inspire children and staff to reach for their full potential in an environment that nurtures collaboration, mutual respect, civic responsibility & lifelong love of learning. 

 

At BCS, we value diversity of all kinds, and aim to build a diverse and inclusive workplace where we have the ability to share and learn from each other.  We are an equal opportunity employer and welcome people of all different backgrounds, experiences, abilities and perspectives.

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