Bubble Skincare is seeking an exceptional individual to fill this Personal Assistant role to support their CEO & Founder both personally and professionally.
The right person will need to have a multifaceted approach and must have previous experience in a similar role in a fast paced, high activity setting.
It will involve efficient management of household and family matters as well as assisting with executive-level tasks of an exceptionally busy CEO & Founder.
The ideal candidate will possess excellent communication skills, impeccable attention to detail, and the ability to seamlessly navigate both domains.
This will be a Hybrid role (3 days in office) Salary Range $70-85K
Personal Assistance Responsibilities of this role will cover about 80% of the time.
- Provide comprehensive assistance in managing household affairs, including but not limited to scheduling appointments, coordinating home maintenance services, and overseeing household budgets.
- Act as a point of contact for all personal and professional matters, including correspondence, inquiries, and scheduling commitments.
- Assist with childcare responsibilities, such as coordinating schedules, arranging transportation, and overseeing extracurricular activities.
- Manage travel arrangements for the Founder & CEO and their family, including booking flights, accommodations, and transportation, while ensuring all preferences and requirements are met.
- Handle personal errands and ad-hoc tasks as needed, demonstrating flexibility and resourcefulness in managing shifting priorities and time-sensitive requests.
- Coordinate special events, functions, and gatherings on behalf of the Founder & CEO, including family celebrations, corporate events, and social engagements.
- Provide on-site support during events, overseeing setup, managing vendors, and addressing any unforeseen issues or concerns that may arise.
Professional Executive Responsibilities will cover about 20% of the time.
- Support the Founder & CEO in scheduling and coordinating meetings, both internally and externally, while optimizing time management and prioritizing commitments.
- Assist in preparing agendas, presentations, and materials for meetings, ensuring all necessary documentation is organized and readily available.
- Serve as a liaison between the Founder & CEO and various stakeholders, maintaining professional communication and representing the executive's interests with discretion and confidentiality.
- Handle administrative tasks related to office management, such as organizing files, managing inventory, and coordinating office supplies and equipment maintenance.
- Conduct research and compile information on various topics as requested by the Founder & CEO.
You will need to have:
- Experience in a similar PA role for an extremely busy CEO, Founder or Individual.
- Flexibility to adapt to changing environments, schedules, and priorities, with a willingness to work extended hours and travel as required.
- A positive attitude, strong work ethic, and commitment to delivering high-quality service and assistance for a family household one minute then a fast-paced and dynamic business environment in another.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
- Strong communication skills, both written and verbal, with the ability to interact confidently and professionally with individuals at all levels.
- Proficiency in Microsoft Office Suite and other relevant software applications, with the aptitude to learn new tools and technologies as needed.
- Discretion and confidentiality in handling sensitive information, coupled with a proactive and solution-oriented approach to problem-solving.
- Hebrew speaking would be a bonus.
