The Marketing Coordinator coordinates the overall marketing communications, model merchandising, and market research efforts for Brookfield Residential community and homebuilding operations, ensuring the proper execution of the brand’s passion, integrity, and community across all mediums. Exudes a strong desire to craft exceptional new homes, neighborhoods and communities, and support the company’s commitment to creating the best places to call home.

 He/She effectively works with and provides service to internal and external customers; shares information and solicits input for team members, partners, and customers. He/She forges consensus to reach goals; actively participates in immediate work group by listening and commenting on suggested solutions.

  • Assist with community grand openings
  • Complies weekly sales and traffic reports
  • Completes bi-weekly compass updates
  • Assist in converting Timberline to Solomon by gathering information for IT Project teams and testing
  • Research fees and requirements of different municipalities to maintain an up to date fee sheet
  • Assist with addition of Sales Simplicity features such as docu-sign
  • Maintain sales/closing filing systems
  • Coordinate all award submissions and maintain a detailed list of awards won/received, on an as needed basis
  • Maintain website and MLS pricing
  • Support the Marketing Manager and Vice President, Sales and Marketing with overall marketing communications, web marketing, and market research efforts.
  • Support ongoing project management, including the coordination of all ads, eBlasters, web updates, press releases, direct mail, brochures, newsletters, etc. proofread all materials
  • Coordinate Brookfield collateral inventory for communities (mats, USBs, pens, shirts, etc.)
  • Create and manage inventory of homeowner gifts – responsible for ordering, creating and delivering contract gifts and closing gifts
  • Coordinate all neighborhood collateral pieces, including business cards, letterhead, price sheets, frequently asked question sheets, FACT sheets, brochures, realtor collateral, etc., as necessary. Disseminate up-to-date price sheets and phase maps for each sales release, as needed
  • Support all aspects of event planning for such community events as drywall walks, realtor events, grand openings, etc.
  • Inventory, organize, and maintain all collateral and marketing supplies in marketing storage locations
  • Create, maintain, and update all internal marketing displays and bulletin boards
  • In-house creation and distribution of all broker flyers (via email distribution) once per month
  • Support the coordination of all signage, renderings, floor plans, community brochures, aerial displays, impact graphics, builder story, site displays, necessary HUD plaques, color boards, standard features displays, maps, related collateral, and model maintenance contracts
  • Maintain detailed model merchandising files and issue model dashboard/installation schedule.
  • In charge of ordering Contract and Closing gifts for communities
  • Coordinate all aspects of sales center planning through installation, including checklist and/or project timeline with all deliverables
  • Responsible for creating neighborhood FACT sheet containing all prudent information for sales office and vendors
  • Quarterly visits to neighborhood sales centers and models. Issue scorecard and action items for team by creating detailed PowerPoint with pictures.
  • Primary contact for Brookfield sales team regarding marketing items, field inquiries and promptly responding to team member requests
  • Coordinate orders of sales office supplies, including copier, business cards, letterhead, price sheets, brochures, Costco orders, coffee orders, etc.
  • Maintain all ongoing displays and special/seasonal promotions
  • Code all marketing invoices, using two different systems, and flag concerns; call and follow up with vendors on invoice questions, coordinate approval from Marketing Director for timely delivery to accounting
  • Responsible for creating, tracking, and sending contracts/change orders for all model conversion work orders.
  • Review all approved estimates, file in correct locations, send back to vendor, and make sure the cost is noted in the budget
  • Review, track, and code all model set-up costs
  • Maintain and coordinate master marketing filing systems and new community binder
  • Responsible for gathering all bids (photography, interior cleans, plants, landscape) and making vendor recommendations
  • Coordinate all award entries
  • Responsible for gathering new vendor paperwork for accounting


  • Diploma in Marketing or Communications.
  • 3+ years’ experience in Marketing considered an asset.
  • Strong computer application skills with proven proficiency in MS, experience with graphic editing (Photoshop, etc.) a plus.
  • Strong verbal and written business communication skills.
  • Proven ability to generate trust and confidence.
  • Previous experience in the real estate industry considered an asset.
  • Strong organizational skills to assist with meeting scheduling and overall coordination



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