The Purchasing Agent supports the Manager, Purchasing and the production teams in the effective delivery of end-to-end competitive bid initiatives, as well as ongoing management of supplier performance and relationship. In addition, the Purchasing Agent provides guidance to production teams about procurement approaches and processes to ensure the most cost effective value for the company and its clients.

 

  • Ensure all project bid lets are completed timely and accurately, including set up to go out, review and comparison of submitted costs, recommendations for awarded Trades contractors for committee review, entering of data into FAST system, and assisting Production Planning Administrator, as needed, in the issuance/notification of award/regret info to Trades Partners
  • Assist in the creation and write up of subdivision specific specifications.
  • Assist Production Planning Administrator on a daily basis to ensure accurate and timely job starts by responding to inaccuracies in items, prices, options, trades, or any other item that is required to issue accurate job specific budgets and purchase orders
  • Review option lists with Production Planning Manager on a monthly basis to ensure costs and prices are accurate and complete. Run quarterly option frequency report and submit requests to eliminate or add options as needed
  • Administer, review, and process Trades contractor cost change requests based on plan, specification, and scope of work or any other changes that affect Trades contractor costs. This includes adjusting base bid contracts or takeoffs and/or issuing variance purchase orders to current jobs in process to ensure accurate and timely budgets and payment to Trades contractors.
  • Review, explain, and adjust base bid contracts to ensure accurate costs are maintained in FAST system based on issued variance purchase orders.
  • Assist in job detailed accrual process to ensure all variances are explained and accounted for and adjusted in base bid or take off contracts
  • Assist in ensuring that all model homes and unit specific products or Trades Partner rebates are solicited and communicated to individual Trades contractors. Communicate this information to Production Planning Administrator to ensure that all monies are accounted for and collected
  • Manage Option Master List and all subdivision specific option lists. Includes initial set up of option, new subdivision option list set up, and existing option list maintenance. Review option lists with Production Planning Manager on a monthly basis to ensure costs and prices are accurate and complete. Run quarterly option frequency report and submit requests to eliminate or add options, as needed
  • Work in conjunction with Design Center and Production Planning Manager to ensure that all requested Design Center option costs are entered, accurate, and available in the FAST system
  • Process and cost/price out any custom or special options into FAST that have been selected by buyer or sales. Coordinate with Production Planning Administrator to ensure that budgets and purchase orders are accurate and with Superintendents to ensure accurate construction. Research and suggest new products, technologies, and building practices
  • Assist in creation and write up of subdivision specific specifications; including researching products that can improve our homes, minimize warranty issues, improve energy efficiency, and other potential products Assist in creation and write up of trades specific scope of work
  • Assist Manager of Architecture and Design in issuing all Plan Change memos to company employees and all affected Trades Partners

Qualifications

  • A University degree in Business or Supply Chain Management. Purchasing Management Association of Canada (PMAC) designation an asset
  • 3 - 5 years of related experience
  • Strong knowledge of and experience with general contract terms and conditions, familiarity with service delivery models
  • Strong communication and negotiation skills
  • Demonstrated experience in managing suppliers and developing ongoing relationships
  • Strong analytical and problem solving skills
  • Excellent at planning and organizing

 

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