This position is a temporary assignment until the end of December 2019 with the possibility to extend. The Project Administrator will calculate, post, correct, manage, and pay outstanding invoices. Upon receipt of the invoices, the Project Administrator verifies that the bills are correct, and if not, works with vendors to investigate and resolve any discrepancies before payment. As part of the position, the Project Administrator posts and reconciles payments to the general ledger and other documents. This position is required to sit in the Costa Mesa office to collaborate with the Costa Mesa and broader SoCal team on a daily basis.
Areas of Responsibility:
Process all invoices associated with assigned projects including contract, in-directs, marketing and warranty invoices. Prepare and monitor contract payments
Process check requests paying attention to timing needs
Maintain and update preliminary lien information for all trade contractors
Maintain accounting filing systems
Work with operations and field personnel to ensure timely processing of invoices and workflow approvals
Communicate with subcontractors to ensure correct submission of payables information, back-up, lien releases, retention amounts and insurance requirements
Uploading of invoices into LandDev or training of vendors on use of LandDev portal
Match checks for responsible entities
Oversee invoice payments by multiple entities
Support other Team Members, as requested, in various capacities
Basic knowledge of Excel required
Experience in Construction industry a plus
Extremely organized and able to multi task
Working knowledge of mechanics’ liens
Experience in LandDev software is a plus
Brookfield Residential is a leading North American land developer and homebuilder with one goal in mind - to create the best places to call home. From the development of award winning master-planned communities, to the design and construction of premier homes and commercial properties, we are committed to cultivating exceptional life experience for our customers and for our employees.
Building great communities and homes takes vision and dedication, but most importantly, it takes a strong team. Having been in business for more than 60 years, we know it is our people who make Brookfield Residential what it is today. We were humbled to be named by Aon as one of the Best Employers in Canada and U.S. in 2017.