Office Administrator

Office Administrator

Riley Securities, Inc. – New York

Riley Financial provides collaborative solutions tailored to fit the capital raising and business advisory needs of its clients and partners. B. Riley operates through several subsidiaries that offer a diverse range of complementary end-to-end capabilities spanning investment banking and institutional brokerage, private wealth and investment management, financial consulting, corporate restructuring, operations management, risk and compliance, due diligence, forensic accounting, litigation support, appraisal and valuation, auction and liquidation services. B. Riley Financial is headquartered in Los Angeles with offices across the U.S. as well as an international presence. For more information, please visit www.brileyfin.com.

Riley Securities provides a full suite of investment banking, corporate finance, advisory, research, and sales and trading services. Investment banking services include initial, secondary and follow-on offerings, institutional private placements, merger and acquisition (M&A) advisory, SPACs, corporate restructuring and recapitalization. B. Riley is nationally recognized and highly ranked for its proprietary small-cap equity research. B. Riley Securities formerly operated as B. Riley FBR following the merger of B. Riley & Co. and FBR & Co.

We are seeking a full-time Office Administrator to work in our New York City office. The base salary for this position is $55,000 to $70,000

The ideal candidate will demonstrate the ability to work independently to organize, prioritize, and complete tasks timely and efficiently. The candidate will also possess outstanding customer service, written, and verbal communication skills.  This role will provide operations support to Investment Banking Staff.   

Duties of this position include, but are not limited to the following:

Reception and Facilities Coordination

1. Ensure common areas of the office are kept neat and organized
2. Greet and welcome all visitors upon arrival at the office
3. Prepare conference rooms for meetings
4. Manage and audit visitor log daily; Register guests with the lobby security as needed
5. Manage and audit room calendars and reservations on a daily basis
6. Order catering for client and internal meetings and trainings as needed
7. Direct and screen telephone calls, voicemails, faxes, and emails
8. Order, re-stock and maintain inventory of all office and kitchen supplies
9. Collect and distribute mail; Coordinate shipping and preparation for outgoing mail
10. Liaise with building management, security and maintenance personnel

Administrative and Operational Support

1. Plan and execute regularly scheduled office events (e.g. team lunches, off-site meetings, trainings & social events etc.)
2. Prepare monthly expense reports, identify and resolve all discrepancies
3. Book travel and accommodation for out-of-town candidates and assist with expense reimbursements as needed
4. Assist recruiting team as needed by preparing resume packets and managing logistical details
5. Perform administrative duties as needed for Investment Bankers (e.g. expense reconciliation, arranging travel, calendar support, )
6. Maintain and protect confidentiality with regard to all aspects of client and company information
7. Perform other duties as assigned

Education, Experience and Skills Required:

1. High School Diploma or equivalent combination of education and experience. 
2. Exceptional verbal and written communications skills
3. Familiarity within MS Office Suite (Word, Excel, Outlook, and PowerPoint)
4. Proactive and self-motivated able to anticipate the needs of others
5. Ability to juggle multiple assignments and prioritize effectively; demonstrates sense of urgency
6. A positive, enthusiastic approach to work and collaboration
7. High degree of professionalism and reacts well under pressure
8. Treats people with respect; keeps commitments; inspires the trust of others

Riley Financial, Inc. employees enjoy competitive salaries, access to our 401(k) profit sharing retirement plan and our other benefits including paid holidays, vacation, and sick leave, voluntary group medical, dental, and vision insurance, and company paid life and disability coverage.