The Staff Accountant-Accounts Payable will be responsible for managing day-to-day activities in the accounts payable department, processing invoices, and maintaining accounts payable records. The candidate should possess strong analytical skills, organizational abilities, meticulous attention to detail, good written and verbal communication and problem-solving skills. Additional responsibilities include bank and balance sheet reconciliations.
Responsibilities:
- Manage new vendor setup by acquiring W-9 forms from vendors and entering vendor information in the accounting system.
- Validate vendor bills and obtain appropriate documentation prior to entering in NetSuite.
- Enter invoice data into the NetSuite accounting software, ensuring accuracy and timeliness including 2-way and 3-way match.
- Preparing weekly cash requirements for review.
- Completing weekly check runs and electronic payments including entry into the banking system and NetSuite.
- Verify each vendor account balance by reconciling monthly statements and related transactions.
- Resolving any accounts payable invoice discrepancies and issues. Maintain good relationships with vendors and respond to inquiries.
- Maintaining accounts payable records including invoices, statements, and vendor files.
- Collaborating with the purchasing stakeholders, ensuring timely processing of accounts payable transactions.
- Audit and approve employee’s expenses in accordance with the company’s policy.
- Support the month-end, quarter-end, and year-end close processes.
- Assist with annual year-end audit, sales tax and other audits, ensuring all information and documentation is reviewed and provided in a timely manner.
- Preparing data for IRS Form 1099 annually to provide to third party for processing.
- Preparing and depositing cash receipts.
- Reconciliation of balance sheet accounts.
- Performing other duties as assigned.
- Exhibiting mutual respect and good customer service orientation in all workplace interactions.
Requirements:
- An associate or bachelor’s degree in accounting, business, or a related field preferred.
- 4+ years of Accounts Payable experience. Thorough understanding of full cycle accounts payable process(es).
- Understanding of basic accounting principles and procedures.
BrightSign is the global market leader in digital signage media players, headquartered in San Jose, California, USA. BrightSign manufactures media players and provides free software and networking solutions for the commercial digital signage market worldwide, serving all vertical segments of the digital signage marketplace. BrightSign’s products are known for their signature reliability, affordability, ease-of-use, and market-leading technology.
