Position Title:   Procurement Contract Manager                                                

Department:  40670                                                                                                        Reports To:  Chief Procurement Officer 

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Position Summary:

As a member of the Procurement team you will engage in a wide variety of supplier functions in a rapid paced technology environment, with a particular focus on support of the Company’s purchasing agreements.  The ideal candidate will be highly experienced and capable of handling complex assignments with minimal supervision. Bottomline is committed to ensuring people have what they need to succeed and rewarding employees in a way that is meaningful to them.

Essential Job Functions:

  • Negotiating commercial agreements and statements of work including but not limited to software licensing (inbound and outbound), Professional services, marketing, consultant/contractor, reseller and other technology agreements;
  • Experience working independently and dealing directly with suppliers, internal stakeholders, partners and other third parties;
  • Working closely with Procurement’s strategic sourcing function,Company’s business units, primarily on legal issues relating to supplier agreements and SOW’s, supplier performance including SLA’s, notices of termination, notice to cure and other supplier non-performance issues
  • Will be responsible for managing key strategic supplier relationships as it relates to ongoing performance management
  • Organize Procurement contracts including impending expirations, auto-renewal risk and other key dates within our contract repository system.
  • Supporting the Company’s growth and success, and delighting our customers in every interaction.

Required Skills:

  • Experience managing through a matrixed environment, strong stakeholder and supplier management is critical including negotiating commercial terms with attorneys and other professionals
  • Experience managing the administrative aspects of contract storage is preferred;
  • Ability to work independently, with minimal supervision is required; and
  • Knowledge of other procurement areas, including third party risk management, SRM, and supplier contract law.
  • Five to seven years of experience working with commercial agreements

Preferred Skills:

  • Familiarity with “Software as a Service” (SaaS) is preferred

Education and Experience:

  • Bachelor Degree in business, legal or similar field, paralegal certificate or similar work experience with a SaaS company a plus

 

Physical Requirements (Facilities only):

 

%

Seeing:   Must be able to read reports and use computer.

 

Hearing:  Must be able to hear well enough to communicate with co-workers.

 

Standing/Walking/Mobility:  Mobility between departments and to attend meetings of employees and managers.

 

Travel:  Must be able to make travel arrangements and travel to domestic and international locations.

 

Lifting/Stooping/Climbing:  Must be able to lift heavy objects

 

Must be able to sit at computer and use a keyboard for up to 8 hours a day.

 

Fingering/Grasping/Feeling:  Must be able to write, type, and use phone system.

 

Job Description

Position Title

Should be description of the nature and level of work performed (e.g., Senior Software Engineer). The title should be in conversational terms that are clear to people outside BT (e.g., Hardware Services Representative not Hardware Services). Be sure to keep titles consistent with in the Line of Business and if possible across the organization.

 

Position Summary

The Summary should define the primary job function or purpose of position and how it is intended to contribute to the success of our organization. It should also indicate the type of supervision the work needs (e.g., direct, general or minimal). The summary should bring together the major activities/responsibilities and indicate their scope. It should determine the level of involvement/responsibility of the position relative to those major areas, and then determine the overall purpose or accountability of the position (i.e., what are these activities aimed at accomplishing, why are they being done).

 

Essential Job Functions

List the primary duties in a logical sequence (i.e., by importance or amount of time spent, etc.) by answering the question, “The typical responsibilities of this position are...” State separate duties clearly and in nontechnical language whenever possible and spell out acronyms at least once in the description. It may help to begin each bullet with an active, present-tense verb in describing primary responsibilities (e.g., Maintain, organize, analyze).

 

Be precise in defining responsibility. Think about the actual level of authority. If the position is supervisory, use the word supervises not oversees or directs. Define whether this position has the authority to determine and decide or merely recommend. Use quantitative terms wherever possible and indicate how often things are done at specific intervals (e.g., daily, weekly, monthly, quarterly, annually or as required).

 

Please consider the length of a position description does not increase or decrease its importance or value.

 

Required Skills

List the specific skills and/or qualifications that a person needs to both succeed and excel in this position. These skills should be ordered based on their impact on the role, or the amount of time that will be spent with this activity. It may be helpful to begin each bullet with a statement to qualify their experience (e.g., Proven experience, ability to, successful history of) and the depth of their experience (e.g., Expert excel experience, working knowledge of J2EE coding). Any travel expectations should be included here as a percentage of their monthly work.

 

Preferred Skills

These are qualifications that will enhance the candidate’s ability to be successful in the job. Consider how critical this skill is to the performance of the job (e.g., CPA preferred).

 

Education & Experience

What kind of education is needed to be successful in this role? Assess if the qualifications for this role demand a higher education or if commensurate experience suffice. Keep in mind that an educational level can be preferred rather than required.

  • e. BS required
  • e. BS preferred
  • e. BS preferred or 2 years equivalent job experience

 

 

 

Physical Requirement (Facilities only)

Examples:        

%

Seeing:   Must be able to read reports and use computer.

100%

Hearing:  Must be able to hear well enough to communicate with co-workers.

50%-75%

Standing/Walking/Mobility:  Mobility between departments and to attend meetings of employees and managers.

25%-50%

Travel:  Must be able to make travel arrangements and travel to domestic and international locations.

25% - 75%

Lifting/Stooping/Climbing:  Must be able to lift heavy objects

50%

Must be able to sit at computer and use a keyboard for up to 8 hours a day.

100%

Fingering/Grasping/Feeling:  Must be able to write, type, and use phone system.

100%

 

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