Bluebeam is a vibrant and innovative company known for its outstanding culture. (Seen this video yet? http://careers.bluebeam.com/culture/videos/career-fair). We are currently seeking a committed AP Specialist to join our growing Finance Team. 

Are you interested in understanding the ins and outs of our business to perform the best possible service? Can you put processes in place to ensure accurate accounting and record keeping? Are you comfortable and experienced in contacting vendors and employees to discuss/troubleshoot inconsistencies on accounts or expense reports?  If so, keep reading! 

This position will focus on:

  • Process expense reports and travel booking in Concur
    • Perform daily expense reports audit in Concur to ensure expenses are in compliance with Bluebeam travel policy
    • Process expense report to ensure timely reimbursement to employees
    • Communicate with internal partners regarding expense report discrepancies and violations
    • Book travel and accommodations for Bluebeam guests and eligible employees
    • Generate and review month end reports in Concur for accruals
    • Act as System Administration for Concur
  • Procurement-to-Pay in Coupa and NetSuite
    • Perform 3-way PO matching of invoices
    • Review and process all invoices for appropriate documentation and approval prior to payment
    • Assist internal partners on purchase requisitions
    • Correspond with vendors and internal partners on all payment inquiries and discrepancies
    • Update and maintain vendor profiles in NetSuite
    • Assist in preparing annual 1099s and 1042s reporting to IRS
    • Follow up on uncashed checks with vendors or employees
    • Process vendor payments in NetSuite and Nvoicepay
    • Generate and review month end reports in Coupa for accruals.
    • Act as System Administration for Coupa
  • Audit yearly/interim
    • Assist in preparing support schedules and providing POs/invoices/expense report copies for sample testing
    • Review and update AP narratives for audit purposes
  • General Ledger
    • Assist with month end close (AP reconciliation, Bank reconciliation, follow up with internal partners on month end accruals)
  • Assist in maintaining internal controls, processes, and policies
  • Assist in and perform other ad-hoc projects as needed

 

Our ideal candidate looks like this:

  • At least 3+ years Accounts Payable experience
  • Strong problem solving skills and a self-starter
  • Basic Accounting knowledge
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Desire to optimize current processes while collaborating with the team
  • Ability to communicate effectively verbally and in writing. Ability to interact with employees and vendors in a professional manner
  • Proficient in MS Excel, MS Word, and MS Outlook
  • Experience in NetSuite ERP, Concur and Coupa (or comparable P2P system)
  • Bachelor’s Degree in Accounting (or equivalent with experience)
  • Must have a strong work ethic and integrity

 

If you think you are good match for the Bluebeam team, please send us the following:

  • Your resume
  • A cover letter that reflects your personality and addresses specifically why you are a fit for Bluebeam and this role.

 

Bluebeam is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. 

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