The Office Manager is responsible for organizing and coordinating office administration and procedures. The Office Manager should streamline administrative procedures and maintain strong communication protocols with team members. In addition, the individual should be an energetic professional with experience working on multiple tasks, well organized and able to work independently with little or no supervision.

Location: Luxembourg

Hours: Part time 10:00am – 3:00pm

Responsibilities

  1. Point person for office visitors, mailing, shipping, bills and maintenance
  2. Facilitate scheduling of meetings and appointments in the office
  3. Organize office operations and procedures
  4. Work with regulatory bodies in Luxembourg and communicate information to appropriate people in the organization
  5. Manage relationships with certain vendors, service providers and landlord, ensuring all items are invoiced and paid on time
  6. Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled and organized filing systems are designed
  7. Responsible for strong communication to team members on status of special projects assigned and general office operations
  8. Ensure filing systems are maintained and current
  9. Ensure security, integrity and confidentiality of data
  10. Keep track of invoices including receipt and payment of invoices, reimbursements etc.
  11. Reconciliation of outstanding invoices to system report balances

Requirements

  1. Knowledge of office management responsibilities, systems and procedures
  2. Excellent time management skills and ability to multi-task and prioritize work
  3. Attention to detail and problem solving skills
  4. Excellent written and verbal communication skills
  5. Strong organizational and planning skills
  6. Knowledge of accounting, data and administrative management practices and procedures
  7. Previous accounts payable experience a plus 

Apply for this Job

* Required
(Optional)
Almost there! Review your information then click 'Submit Application' to apply.

File   X
File   X
When autocomplete results are available use up and down arrows to review
+ Add Another Education