Trustee post - Treasurer
Context of the Role
Please note that this is a voluntary role (unpaid)
West Youth Zone is a new charity dedicated to changing the lives of young people for the better. Situated in the heart of White City, West will become the newest member of the OnSide network of Youth Zones when it opens its doors in early 2023. Like all OnSide Youth Zones, West will be dedicated for young people aged 8 to 19, and up to 25 for young people with additional needs, providing them, in its simplest terms, with somewhere to go, something to do and someone to talk to. But in reality, West Youth Zone will do far more than this. West will empower young people to lead positive, fulfilling lives by providing access to incredible spaces and exceptional youth work, delivered by outstanding people, where it is most needed.
West will make a bold statement about the importance of giving young people high quality places to go in their leisure time. Open 7 days a week, at weekends and during school holidays, the state-of-the-art £9 million building will provide young people with access to a range of activities, all offering young people the opportunity to try new things, meet new friends and gain support from friendly, warm and positive youth workers. The facilities will include a 3G pitch, a gym, sports hall and recreation area, and dance, arts, music and media suites.
As part of the OnSide Youth Zones Network, West will join 14 other Youth Zones that are already part of the family, with many more under development. Youth Zones are a proven model of youth service provision that is aligned to community needs and supported by cross-sector funding. At the heart of the Onside Youth Zones Network is not only a hugely successful partnership between public, private and third sector organisations, the local community and young people themselves, but also by an overwhelmingly passionate and dedicated workforce, who are committed to improving the lives of young people throughout the UK.
We are looking for suitable candidates to become the Treasurer of this ground-breaking new youth charity in White City, who are passionate about supporting our cause, and who can contribute actively to the strategic management and governance of the Youth Zone. We are actively seeking to diversify our Board and expressly welcome applications from BAME candidates.
All trustee roles are voluntary, non-executive positions, with all day to day, operational functions carried out by the Youth Zone’s staff and volunteers, with ongoing support from OnSide Youth Zones.
As a Trustee you must:
- Always act in the best interests of the Youth Zone exercising the same duty of care that a prudent person of business would in looking after the affairs of someone for whom he/she had responsibility.
- Act as a group and not as an individual
Duties of a Trustee Board Member:
- Ensure that the Youth Zone complies with charity law, company law and any other relevant legislation or regulations
- Ensure that the Youth Zone pursues its objectives as defined in the OnSide DNA and other provisions as outlined in the OnSide Network Agreement and in the overall Youth Zone Strategy and Business plans
- Ensure that the Youth Zone applies its resources wisely and applies ‘best value’ principles
- Contribute actively to the board of trustees' role in giving firm strategic direction to the Chief Executive in setting overall policy, defining goals and setting targets and evaluating performance against agreed targets
- Contribute actively to Board Meetings and other appropriate events/ Youth Zone activities
- Safeguard the reputation and values of the Youth Zone
- Ensure the financial stability of the Youth Zone
In addition to the above statutory duties, each trustee should use any specific skills, knowledge or experience they have to help the board of trustees reach sound decisions. This may involve leading discussions, focusing on key issues, scrutinising board papers, providing advice and guidance on new initiatives, evaluation or other issues in which the trustee has special expertise.
Duties of Trustee – Treasurer
- To ensure that the Youth Zone’s finances are used appropriately, prudently, lawfully and in accordance with its objects and any funding agreements
- To be accountable for the charity’s solvency, continuing effectiveness and the preservation of its endowments (if any)
- To exercise overall control over the Youth Zone’s financial affairs
- To ensure accurate and up to date accounting records are maintained
- To ensure that restricted and unrestricted funds are appropriately identified in financial records and used in line with any restrictions
- To oversee the preparation of the charity accounts and Annual Reports and submit Annual Reports and Annual Returns to Companies House and the Charity Commission as appropriate
- To arrange external audit of accounts
- To ensure the accounts are made publicly available
- To chair the Finance Committee. This group will meet at least twice each year to review the financial position of the Youth Zone in more detail and agree annual budgets.
Each Trustee must:
- Have commitment to the mission, values and DNA of the Youth Zone
- Show willingness to devote the necessary time and effort
- Act with integrity and have a willingness to speak their mind
- Employ a strategic vision
- Have an understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship
- Have the ability to work effectively as a member of a team and to take decisions for the good of the Youth Zone.
- Be sufficiently experienced in the area of specialism as outlined above.
Minimum time commitment
- Trustees are expected to attend an induction meeting with the Chair of the Board and the OnSide trustee and go through the required vetting approach, for example undertaking a full DBS check, prior to attendance at their first board meeting, and undertake an induction process thereafter.
- Trustees are expected to attend all board meetings, which are held at the Youth Zone. Board meetings are held every 2 months, normally 5 – 7pm. Papers are distributed one week in advance of meetings – trustees are expected to have read them and to have followed up any issues in advance of the meeting.
- In addition to Board meetings there will be a designated Annual General Meeting for Members of the charity to discuss items such as governance or finance and exceptional boards will be implemented as dictated by the Chair or CEO due to business needs.
- Trustees will be asked to take part in training such as governance and safeguarding.
- In addition to reading the Board pack and attending meetings, it is important trustees visit the centre on a frequent basis to observe sessions and walk the Youth Zone, to take their own soundings of the delivery performance and contextualise the information being provided.