Property Coordinator

BioMed Realty is seeking a Property Coordinator who can assist our property team in Boulder, Colorado with the financial and accounting activities associated with property management, maintenance and construction activities as well as providing clerical and administrative support on an as needed basis.

This position offers a hybrid work model, which includes 4 days in office and 1 day remotely. Hybrid work may be modified based on the needs of the company.

Key Duties and Responsibilities:

• Assist with overseeing and coordinating property management, maintenance, construction, financial and accounting related activities associated with commercial and lab tenants.
• Such duties will include, but not be limited to, purchase order generation, tracking, invoice coding, approvals, management of accounts payable and receivable for property level activity.
• Assist in preparing budgets, timelines and plans to meet property management requirements.
• Answer telephone, screens calls, transfer callers to voice mail, or take.messages to facilitate communications and contacts.
• Maintain knowledge of key clients and contacts. Set up and maintain files, materials, information, schedules and related data.
• Coordinate contractor work in common areas with all stakeholders including engineering, security, loading dock, etc.
• Manage and track Certificates of Insurance for tenants and vendors/contractors.
• Create work orders in Building Engines as needed for contractor escorts and tenant complaints such as hot/cold calls.
• Assist with notifying and coordinating Landlord's planned maintenance with tenants.
• Assist with preparing and distributing correspondence, packets, and related information related to property management, accounting and financial activities and operations. Assist with assembling and analyzing contract bids.
• Assist with progress and performance reports.
• Run MRI contract status reports and process new vendor setups.
• Track ESG initiatives and statistics including waste diversion and utility consumption.
• Represent the company to outside agencies and organizations.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all company policies and procedures.

Job Specifications

• Minimum (2) two years’ experience assisting with real estate/property management/accounting activities.
• Accounts Payable and receivable activity, purchasing invoice coding, etc. with additional clerical support responsibilities.
• Some technical school and/or college coursework, in real estate or property accounting a plus.
• BS/BA degree or an equivalent combination of education, training and additional experience is required, as well as an ease and facility of working with numbers.
• Computer proficiency with Word, Excel, Outlook and MRI experience a plus.
• Requires strong verbal and written communication skills and effective organizational and problem solving skills.
• Self-initiator with the ability to problem solve.
• Also requires the ability to maintain an approachable, friendly demeanor and work with competing priorities and demands.
• Must also be able to develop effective working relationships with staff, vendors, contractors, and tenants.
• Must be able to work with interdepartmental offices within the organization.
• Must be organized and task oriented, able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities.
• Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, and technical information.
• Detail oriented with the ability to convey information orally and in writing in a clear and concise manner.

Salary Range: $25.75-$32.20 per hour + bonus

The above represents the expected salary range for this job requisition. Ultimately, in determining pay, we’ll consider location, experience, and other job-related factors.

Benefits 

At BioMed Realty, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health and well-being. BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realty’s competitive benefits offerings and various training and development opportunities, we have you covered with our Benefits Program which includes:

• Employer-Paid Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability

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