The Opportunity

The Office Manager is responsible for keeping an office running smoothly and efficiently.  This position oversees administrative support staff, ensures functionality of all office equipment, maintains records, and collaborates with professional staff on document preparation and management. 

Administration Management:

  • Supervise office administrative staff and activities to achieve maximum expense control and productivity.
  • Prepare and update office guidelines and procedures.
  • Monitor and ensure that all established administrative and operational processes and control standards are followed.
  • Train other administrative staff.
  • Other duties as assigned.

Administration:

  • Perform expert level administrative coordination including travel and expense reimbursements, meeting preparation, etc.
  • Responsible for the maintenance of office equipment and supplies.
  • Coordinate business needs for managers and office personnel. Identify problems and troubleshoot when necessary.
  • Prepare, proofread and modify documents, including correspondence, reports, drafts, and emails.
  • Schedule and coordinate meetings, appointments, and travel arrangements for managers.
  • Complete and submit expense reports and ensure compliance with Corporate expense policy.
  • Create and maintain an effective record-keeping system, including filing and retrieval, and managing confidential information.
  • Resolve administrative issues and inquiries, as needed.
  • Maintain and update the Company’s CRM system.
  • Help coordinate corporate initiatives at the individual office level such as expense management and travel.
  • Other duties as assigned.

Work Location

Due to the nature of the responsibilities, this role is required to be onsite at the Miami Berkadia office.

What you will need to be successful in this role

  • Bachelor’s degree or equivalent
  • Previous experience with CRM, transmitting wires, client and lender interfacing, etc.
  • Real Estate experience a plus.
  • Proficiency in Microsoft Office Suite required.
  • Expert level experience in administrative coordination including T&E, meeting preparation, etc.

#LI-EP1

Berkadia, a joint venture of Berkshire Hathaway and Jefferies Financial Group, is a leader in the commercial real estate industry, offering a robust suite of services to our multifamily and commercial property clients. Powered by deep relationships and industry-changing technology, our people sell, finance, and service commercial real estate, providing support for the entire life cycle of our clients’ assets. Our unique ownership structure allows us to put the client’s interests first and creates a marketplace that delivers a superior experience.

Applicants who require accommodations to participate in the interview process should contact the Talent Acquisition Team to arrange for such accommodations by emailing: Talent.Acquisition@Berkadia.com 

Berkadia does not share salary ranges in its job postings.  Any salary-related information you see posted externally has not been provided or verified by Berkadia and may not be accurate.  

Berkadia is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.

By applying to this job opportunity you are acknowledging Berkadia's Privacy Policy. Applicants have rights under Federal Employment Laws. Please click the following links for more information: EEOC, Employee Rights under the FMLA, EPPA.

 

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