The Opportunity

At Berkadia, our Vendor Engagement Coordinators play a critical role in delivering an exceptional and smooth experience for our clients. Berkadia has an immediate opportunity for an experienced professional to join us in our Government Sponsored Enterprise (GSE) Vendor Engagement Group.


Using your relationship-building skills, attention to detail and related industry knowledge, you will be responsible for performing a variety of vendor validation and engagement functions, including procurement of bids for third-party vendor reports which include Report Types [Appraisal; Engineering PCA; Environmental ESA as well as Zoning] reports for the GSE products.


You will also receive Third Party engagement requests from Mortgage Banking {MB] and or Underwriting [UW] groups to obtain bids from approved vendors; confirm vendor selection with MB/Client; engage the vendors to prepare the reports; add vendors and data to Berkadia systems; ensure all items are uploaded to SharePoint and ensure the draft and final reports are shared with MB and the UW.


The GSE Vendor Coordinator will monitor and help resolve third party report engagement requests and issues in a timely manner on behalf of MB and Underwriting. Will obtain, input data and process all final invoices related to all Third-Party engagements completed by the TPE group.

Manage the TP engagement mailbox to process the TP engagement order forms as to complete the vendor engagement process requests on behalf of MB and or UW.

In addition, some of your core responsibilities will include:

  • Review OmniView for Approved Vendor list, if vendors are on the approved list update order form and return to MB and or UW; if a vendor requested is not on approved list submit request to Compliance group on behalf of the MB / Client.
  • Coordinates the identification of three approved vendors for each Report Type to procure bids based on location, time and cost; obtains the bids from each of the vendors within 12/24 hours.
  • Provides the updated TP engagement order form to the MB to:
    • MB confirms with the Client which vendors to engage based on report delivery timeframe as well as cost considerations
      Confirms good faith funds have been received from the Client or receives confirmation email from MB that MB cost center is responsible for all vendor costs pending receipt of good faith funds.
    • Based on updated / approved order form prepare the TP engagement letters and distribute to TP vendors for signature acceptance.
  • Create SharePoint site for Generic; Freddie Mac or Fannie Mae deal types:
    • collaborate with the TP vendors; add the TP vendors to the SP site.
    • TP vendors can download the due diligence.
    • Obtain reengagement letters if applicable.
    • Upload draft and final reports / invoice.
  • Maintains tickler and status file to monitor and track timely receipt of draft report / final reports:
    • Reminds TP vendors of due dates at least 2 days in advance.
    • Escalates late delivery to manager and informs the Mortgage Banker (MB) / Underwriter (UW).
    • Informs the MB and the UW of report drafts and final versions in Sharepoint.
    • Reconciles the good faith account based on the TP vendors engagements
    • Prepares and submits final invoices for processing from the good faith account.
    • Updates OmniView data for each deal and final reports / invoices for the Closer.
  • Coordinate with India office for overflow work to prepare draft engagement letters
    Other duties as assigned.

What you will need to be successful in this role

  • Minimum one year prior experience in a similar position, with a High School diploma or GED required.
  • Excellent interpersonal skills- must be confident and comfortable in speaking with internal team members and external vendors.
  • Strong verbal and written communication skills.
  • Comfortable on a high-volume and fast-paced environment.
  • Solid math and calculation skills; intermediate excel skills.
  • Proficiency in computer applications using Microsoft Office Suite; Salesforce (OmniView).
  • Organized with a strong attention to detail.
  • Ability to work independently with minimal supervision and as part of a larger team with a demonstrated flexible attitude.
  • Motivated to achieve personal and departmental goals.


Berkadia, a joint venture of Berkshire Hathaway and Jefferies Financial Group, is a leader in the commercial real estate industry, offering a robust suite of services to our multifamily and commercial property clients. Powered by deep relationships and industry-changing technology, our people sell, finance, and service commercial real estate, providing support for the entire life cycle of our clients’ assets. Our unique ownership structure allows us to put the client’s interests first and creates a marketplace that delivers a superior experience.

Applicants who require accommodations to participate in the interview process should contact the Talent Acquisition Team to arrange for such accommodations by emailing: 

Berkadia does not share salary ranges in its job postings.  Any salary-related information you see posted externally has not been provided or verified by Berkadia and may not be accurate.  

Berkadia is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.

By applying to this job opportunity you are acknowledging Berkadia's Privacy Policy. Applicants have rights under Federal Employment Laws. Please click the following links for more information: EEOC, Employee Rights under the FMLA, EPPA.


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