Executive Assistant


Atlas AI generates actionable intelligence on agricultural and economic trends across the developing world. Spun out of Stanford and founded in partnership with the Rockefeller Foundation, we are an AI  start-up focused on social impact. Our products support decision-makers in emerging markets and across the global development sector. This is a rare opportunity to  have a significant impact on the evolution of the company. You will be part of a big mission and a small but sophisticated team working  to improve the lives of millions of people around the world.


As our Executive Assistant you will provide administrative support to the CEO and the team. You will also assist in preparation of presentations and help communicate our message on social media. We are looking for someone who enjoys working in a complex environment and thrives when challenged. This role has a significant communications component so you will need excellent communication and writing skills.


We are  in downtown Palo Alto and you’ll need to  be physically present in the office most of the time. The role could be full time or half time. We can be flexible on how many hours you work to fit in with family or school commitments.  We are a “people first” company founded by world leading experts in AI, remote sensing, agriculture, and economics. We offer a cool working environment, competitive compensation, great benefits, and the opportunity to build category-defining technology that actually makes a difference.


These are the things we’d like you to do:




  • Support complex CEO calendaring, traveling, reporting and expensing.
  • Maintain company calendar.
  • Provide scheduling support for CEO engagements and other high-level meetings with customers/clients, partners, funders, and other stakeholders.
  • Coordinate agendas and scheduling for company group meetings, including periodic strategy sessions.
  • Coordinate travel needs for key personnel, including for outreach campaigns, conferences, and client visits.
  • Assist with preparation of materials for bi-monthly meetings of the Board of Directors.
  • Assist with the preparation of offer letters, contracts and consulting agreements.
  • Liaise with and support the Atlas AI finance team and legal teams.
  • Work closely with our Operations lead.
  • Liaise with vendors and suppliers as needed.




  • Assist with the preparation of CEO presentations, talking points and other communications collateral.
  • Assist with preparation of materials for bi-monthly meetings of the Board of Directors.
  • Manage social media, blog, and press activities, including liaison with communications teams at partner organizations. Oversee content development, publication, and tracking.
  • Generate blog and other social media content.
  • Coordinate activity of our Twitter and other social media accounts.
  • Coordinate production of an explainer video and other media, including liaising between video producers and team members. Research competitors to develop recommendations for style and content.
  • Assist with design and production of company collateral, including 1-pagers and slide decks.


These are the skills we’d like you to have:


  • Degree in international relations, business, or related fields
  • At least 2 years executive assistant or communications experience or equivalent
  • Ability to handle complex tasks under pressure
  • Ability to work effectively within the team while operating independently with minimum supervision
  • Precision, thoroughness and attention to detail are essential
  • Experience with standard tools (Office, Google Suite, Apple ecosystem)
  • Clear, concise written and oral communications
  • Organized, proactive, outgoing
  • Flawless follow through
  • High degree of professionalism


These  skills are big pluses:


  • Experience working in small startups
  • Development economics coursework and/or international work experience
  • Design skills (preferred) including web (html, CSS) and print (InDesign, Photoshop, other Adobe products)

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