Your talent, our future. Excellence Connected

At Ashfield MedComms, a division of Inizio, we live and breathe our values and are committed to excellence. We partner with global pharmaceutical companies to ensure accurate and impactful publication and presentation of research data at international congresses and within medical journals. Our people are the key to our success. As such, finding new talent to join our team is fundamental to driving our business forwards. This is the place to grow your career.

So, what’s the job?

As a Publications Coordinator you will be an integral member of our publication teams. In addition to tracking the review process for developing medical publications, you will manage timelines and author comments using publication review databases. Through maintaining these databases and communicating accurate and timely updates to your account team, you will help ensure we meet client and author needs. You will also accurately upload and download information regarding ongoing projects and ensure this is communicated to the relevant contacts. This is a team-focussed role, working with colleagues that include Medical Writers and Account Managers to ensure that the publication process runs smoothly and according to established targets.

Who is the ideal candidate?

As you will be tracking and reporting on others’ work, attention to detail and excellent word processing skills are a must. We’re looking for a methodical, process-driven individual with strong communication skills who can work well within an established team. You must have the ability to work under your own initiative and the ability to prioritise a varied workload. Previous experience in data administration and a background in healthcare communications/pharmaceuticals would certainly be advantageous, but not essential.

Typical daily tasks for a Publications Coordinator include, but aren't restricted to:

Regular contact with client via email and telephone
Accurately upload/download information regarding ongoing projects
Proactively forward information from the database to relevant members of the editorial team
Correctly file information from the database in relevant internal electronic folders
Accurately and regularly update relevant publication trackers, providing internal updates where necessary
Inform supervisor of any issues relating to the database and work toward resolving the problems in conjunction with other editorial team members
If this sounds like you, then you already have the potential to enjoy a career as a Publications Coordinator and we would love to hear from you.

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