Senior Staff Accountant

JOB SUMMARY:

The Senior Staff Accountant is responsible for routine accounting operations, including transaction processing, accruals, reconciliations, month-end closing, financial reporting, and compliance with corporate policies.  This position will also be responsible for supporting the Sales and Marketing (S&M) team, Development and Clinical projects and company state registrations, annual filings, and reporting. This position reports to the Controller.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Execute the monthly accounting close and reporting including all detailed supporting schedules
• Manage the monthly accruals and prepaid amortizations for S&M, Development, and Clinical teams
• Owns balance sheet reconciliations for S&M, Development, Clinical, and any other assigned accounts
• Work with the Controller to establish efficient monthly close processes, including monthly accruals
• Prepare tax and insurance reporting periodically as required
• Assist with tax compliance and reporting, assist Payroll with state tax account set-up and maintenance
• Manage all vendor account setup and maintenance in NetSuite. Initiates correspondence with vendors for receipt of pertinent information, W-9, banking information for payment, 1099 status, address, name, and any Healthcare Professionals (HCP) details as needed.
• Prepares Form 1099s and submits for review before. Compiles and analyzes vendor data quarterly to ensure proper tax compliance.
• Prepares Sunshine Act reporting for all accounts payable payments made to Healthcare Professionals.
• Analyze contracts and SOW’s to ensure proper accounting and classification and prepare related Purchase Orders
• Coordinate the provision of information to external auditors for the annual audit
• Comply with local, state, and federal government reporting requirements and filings
• Support the budgeting, forecasting, and analysis process as requested
• Assist with designing and implementing internal controls; assist with preparing the Company for SOX 404(b) compliance
• Act as backup for accounts payable as needed, entering invoices and processing payments
• Ensure all accounting records are intact, readily accessible, and safeguarded
• Complete necessary reports, analyses, and documents to be presented to management
• Support management team on special projects, as needed
• Other assigned duties as needed

EDUCATION AND EXPERIENCE:

• Bachelor’s Degree in Business, Accounting, Finance, or a related discipline
• Minimum 5+ years of progressive experience in an accounting role

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong SOX experience
• Strong knowledge of Generally Accepted Accounting Principles (GAAP)
• NetSuite experience a plus
• Experience in a commercial organization is a plus
• Strong computer proficiency with the use of various software applications including, but not limited to Microsoft Outlook, Word, Excel, and Adobe Acrobat Pro.
• Strong organizational skills, with accuracy and attention to detail.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong problem-solving and reconciliation skills.
• Ability to work under pressure to meet deadlines with minimal supervision. Proactively manage tasks and workloads; flexible, able to adapt/adjust with short notice.
• Ability to analyze transactions and prepare journal entries. Use critical thinking skills to analyze invoices for complex account classifications, approvals, and supporting documentation and to resolve any issues in documentation and contractual requirements with the appropriate department.
• Demonstrated professionalism and customer service skills to respond in a thoughtful, prompt, and accurate manner. Must have strong email/written composition skills to include knowledge of proper formats, grammar, and spelling.
• Ability to maintain strict confidentiality and handle sensitive matters discreetly. Ability to follow and adhere to policies and procedures concerning confidentiality, security, and retention of information and systems.